Sr. Events Coordinator

Skill Requirements

• Academic degree or equivalent BS or BA
• Communications, Marketing
• 2-4 years of corporate event and/or tradeshow management experience
• Experience with lead capture software such as Captello or Salesforce (a plus)
• Experience with project management software such as Airtable (a plus)
• Superb organization skills
• Strong ability to operate in a fast-paced environment
• Superb visual, verbal and written communication skills
• Proofreading, Microsoft Office
• Business knowledge of OCLC and OCLC services (beneficial)

Major Responsibilities

• Organize and coordinate conferences, meetings, road shows, exhibitions at 30+ domestic and international exhibits
• Supervise the setup of events and meetings
• Communicate with relevant internal departments and outside vendors to ensure proper delivery of services
• Schedule booth space, set up and dismantle exhibit equipment at conferences 10'x20' or larger if required
• Revising/proofing copy for conference-related ads and email invitations
• Secure accommodations and meeting space
• Ship equipment and collateral
• Coordinate and maintain lead capture for events through Captello and Salesforce software
• Maintain a working relationship with vendors
• Coordinate and maintain global event calendar and exhibit schedule through Airtable software
• Maintain an inventory of advertising specialty items
• Track and coordinate sponsorships
• Negotiate costs with external vendors
• Track and coordinate on-site operations of larger conferences and meetings

Qualifications

Must have superb organization skills; handle multiple projects and short timeframes, meet deadlines, work successfully with others.

Benefits

Competitive compensation that reflects your unique contributions—performance, experience, and skills, along with exceptional benefits, including best-in-class health coverage, retirement plans with generous company contributions, and a commitment to your overall well-being.

Pay

Details TBD

Schedule

Hybrid work environment: For many roles, three days a week on-site, with occasional additional days based on business needs.