Sr. Development Events Coordinator

About the role

At K-LOVE, every role is ministry. We hire first for ministry alignment and a shared commitment to our faith, mission, vision, and values. We then seek talented professionals who can use their God-given gifts, skills, and experience to serve with excellence. If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do, we invite you to explore this opportunity.

The Senior Development Events Coordinator plays a key role in driving, coordinating, and executing Development-led donor engagement events that advance the mission of K-LOVE. This role partners closely with the Development Events Manager, internal Ministry teams, and external vendors to deliver exceptional, well-executed live and hosted donor experiences. The Senior Coordinator takes full responsibility for assigned events, workstreams, and tasks from concept through post-event follow-up, exercising independent judgment, proactive problem-solving, and ownership of outcomes. This includes managing logistics, timelines, communications, data integrity, and on-site execution while representing the Ministry with excellence, integrity, and a servant's heart. This is an onsite role in Franklin, TN.

Responsibilities

Ministry & Culture Alignment

• Proactively contribute to a positive, collaborative Ministry culture by modeling professionalism, gratitude, accountability, and a servant-leader mindset.
• Represent K-LOVE with integrity through actions, communication, and decision-making aligned with the Ministry's mission and values.
• Actively participate in Ministry-wide initiatives including Daily Prayer, All Team Meetings, team celebrations, service projects, and other Ministry activities.
• Demonstrate a commitment to continuous learning and professional development related to events, donor engagement, and Ministry impact.
• Uphold a safe and healthy work environment by following K-LOVE policies, safety standards, and required training.

Event Planning & Coordination

• Plan, coordinate, and drive the operational execution of Development-led donor engagement events, including cultivation events, hosted gatherings, and special donor experiences.
• Own detailed event timelines, planning documents, and master calendars, ensuring alignment, readiness, and accountability across all phases of execution.
• Lead cross-functional coordination with Development, Marketing, the CEO's Office, and other internal teams to ensure seamless event delivery.
• Coordinate travel, lodging, meals, and itineraries for staff, donors, and special guests, ensuring accuracy, efficiency, and donor care.

Vendor & Partner Coordination

• Serve as point of contact for vendors including venues, caterers, A/V providers, transportation partners, and other service providers.
• Lead vendor research, obtain and evaluate quotes, confirm services, and communicate timelines and expectations in advance of events.
• Coordinate delivery, setup, on-site needs, and breakdown logistics, resolving issues independently when appropriate and escalating strategically as needed.
• Build and steward strong vendor and partner relationships that reflect the values, professionalism, and reputation of the Ministry.

Communication & Data Management

• Manage and maintain RSVP tracking, guest lists, seating information, and donor details using Salesforce or other CRM systems.
• Draft, schedule, and execute event communications including invitations, reminders, confirmations, and post-event follow-ups.
• Own the collection, organization, and accuracy of donor bios, preferences, itineraries, and internal event documentation.
• Ensure complete and accurate entry, reconciliation, and reporting of all event-related data in Salesforce following each event.

Event Execution & On-Site Leadership

• Serve as on-site representative for Development events, overseeing registration, check-in, setup, vendor coordination, and behind-the-scenes operations.
• Independently troubleshoot and resolve on-site issues with professionalism and sound judgment to maintain a high-quality donor experience.
• Take responsibility for assigned on-site staff, volunteers, or vendors, providing direction and oversight as applicable.

Post-Event Follow-Up & Accountability

• Lead post-event debrief preparation by gathering feedback, documenting outcomes, and summarizing learnings.
• Ensure follow-up actions, donor touchpoints, and next steps are tracked, completed, and communicated in partnership with the Development Events Manager.
• Maintain organized event documentation, insights, and best practices to inform and strengthen future events.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree, or combination of education/training with relevant experience required.
• Minimum 1-3 years of experience in event coordination, live events, hospitality, nonprofit development, or a comparable project-based role.
• Demonstrated ability to take ownership of work, manage priorities independently, and drive tasks to completion.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Ability to manage multiple priorities, timelines, and stakeholders in a fast-paced environment.
• Experience working with CRM or database systems (Salesforce preferred).
• Excellent written and verbal communication skills.
• Proactive, adaptable, and service-oriented with a high standard of excellence.
• Willingness and flexibility to travel occasionally and work evenings or weekends as required for events.
• Demonstrates a personal faith in Jesus Christ and alignment with K-LOVE's mission, values, and statement of faith.
• Embodies humility, teamwork, ownership, and a heart to serve donors, colleagues, and Ministry partners.
• Excellent interpersonal skills with the ability to develop sincere business/Ministry relationships.
• Strong written and verbal communication and presentation skills.
• Must pass a pre-employment reference screen and background check.
• Proof of legal authorization to work in the United States.
• Must agree with K-LOVE Christ-Centered Life Covenant and Statement of Faith.

Benefits

• Medical Insurance, Vision Insurance and company paid Dental
• Company paid life insurance and short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation, sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts, movie premieres, media industry and events