Sr Event Coordinator

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Responsibilities

• Assist in planning and executing client events, directly supporting the Lead Producer and Account Director
• Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
• Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
• Coordinate with third party vendors, briefing and managing them effectively so they are set up for success
• Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms
• Develop a mastery of all company tools and processes
• Support with budget development for assigned areas
• Support the Producer and Account Director with team communications as needed
• Support events team in fostering a positive relationship internally and with external clients

Requirements

• Bachelor’s degree
• Background in event coordination or similar field, preferably 3+ years of experience
• Must be self-motivated, highly organized, articulate, and possess excellent verbal and written communications skills
• Possess a strong teamwork ethic; must have the ability to work both independently and as part of a larger team
• Ability to work smartly and efficiently in a fast-paced, high-growth environment
• Motivated, positive attitude, and results-oriented
• Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project software
• Travel up to 25%

Benefits

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Schedule

This role is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of one of the following locations: Dallas, TX; Philadelphia, PA; Fort Wayne, IN; Detroit, MI.