Event Coordinator

Key Responsibilities

• Aid in the planning and execution of The Gathering and one-day summits in Dallas.
• Coordinate with external vendors for proposals, timelines, and on-site delivery.
• Create event run-of-show, production schedules, and staffing plans.
• Support registration processes, attendee communications, and on-site check-in.
• Conduct post-event processes, including collecting and organizing feedback, compiling metrics, and creating reports.
• Manage venue sourcing, evaluation, and securing for Engage Local dinners.
• Coordinate all pre-event logistics, including menus, AV needs, room setup, and vendor timelines.
• Track attendance and manage invitation lists and RSVPs for Engage Local dinners.
• Draft and send event communications and oversee on-site execution.

Qualifications

• 1-2 years of professional experience in event coordination, event planning, marketing, or related roles (agency, corporate, or hospitality experience a plus).
• Experience working with venues and vendors (AV, catering, hotels, restaurants, etc.).
• Strong project management and organizational skills with close attention to detail.
• Comfortable working on multiple events and timelines simultaneously.
• Excellent written and verbal communication skills; professional and confident in executive-facing situations.
• Ability and willingness to travel approximately once per month for Engage Local dinners and be on your feet for extended periods during events.
• Proficiency with basic office tools (Google Workspace or Microsoft Office); experience with event or CRM tools is a plus.