Sr. AP Specialist

Essential Duties

• Complete data entry of vendor invoices and check requests as assigned.
• Review invoices and check requests for proper approval in accordance with PBS’s Delegation of Authority.
• Ensure that 1099 reportable amounts are accurately reflected in the accounting system.
• Ensure that appropriate vendor receives payment (i.e., individual vs. company).
• Ensure that vendor invoice is complete and accurate (i.e., not a quote or statement).
• Ensure that contract payments are supported with a copy of the executed agreement, including payment schedule, and other supporting documentation as needed.
• Ensure that payments and supporting documentation are properly filed.
• Reconcile vendor statements to AP records ensuring all items are properly accounted for.
• Process purchase order (PO) invoices by performing assigned tasks.
• Follow up with appropriate personnel for incomplete POs regarding receipt, documentation, sales tax, etc.
• Ensure that approvals are in compliance with Delegation of Authority.
• Ensure that payments accurately account for all considerations, such as sales tax and freight.
• Work with Administration department to resolve any issues surrounding receipt of goods/services for POs and/or processing of POs.
• Serve as the primary lead for entry of wire transfer payments; serve as backup for organization check/Paymode (ACH) payments when required.
• Audit employee expense reimbursement requests including, but not limited to:
• Review expense reports for completeness including receipts and proper approval.
• Review expenses to ensure compliance with company’s Travel & Expense policy; follow up with employees regarding any discrepancies.
• Respond to internal and external inquiries regarding status of invoices and employee expense reports in a timely and professional manner.
• Provide excellent customer service to internal PBS employees and external vendors.
• Oversee AP email and respond courteously and expeditiously to external vendors and internal inquiries.
• Provide training to ERP user community.
• Perform vendor set-up tasks, including, but not limited to:
• TIN verification,
• W9 review,
• and requesting new documentation for vendor contact changes.

Requirements

• 3 years’ work experience performing accounts payable processing, which includes performing responsibilities that involve processing of purchase orders, 1099s, and travel and expense reimbursements.
• An associate degree in Accounting or Business Administration, or equivalent combination of education and work experience required.

Skills/Abilities

• Demonstrated attention to detail in performance of tasks, with ability to identify errors and/or missing information prior to processing invoices or expense reports.
• Ability to effectively handle high volume with strong attention to detail, outstanding numerical accuracy, and meticulous follow-through.
• Working knowledge of general accounting principles.
• Strong research, analytical and problem-solving skills.
• Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and overlapping deadlines.
• Flexible, diplomatic and experience working with all levels of the organization, as well as external stakeholders.
• Consistently demonstrates respect for inclusion, diversity, and ethics.
• Excellent communication (written and verbal), organizational and interpersonal skills are essential.
• Proficient in Microsoft Office applications. Microsoft D365 experience a plus.

Pay

The base pay range for this position at the beginning of employment is expected to be between $65,000 and $75,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including: (i) eligibility for discretionary bonuses; (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance; (iii) identity protection program; (iv) employee assistance program; (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b); (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year).

Benefits

• Eligibility for discretionary bonuses.
• Variety of insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance.
• Identity protection program.
• Employee assistance program.
• Financial and retirement savings benefits including the PBS Retirement Plan 403(b).
• Paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year).