Sr Administrative Specialist- Oncology

About the role

The Department of Oncology is excited to welcome a Senior Administrative Specialist to our team. You will provide daily administrative support, coordinate with vendors and partners, prepare documents and reports, assist with recruitment and faculty needs, and contribute to events and initiatives that move our mission forward.

Responsibilities

• Provide daily administrative support with care and attention responding to calls and emails, managing office supplies, scheduling meetings, updating documents, and maintaining vendor contracts.
• Partner with external vendors to help plan and support departmental events.
• Communicate clearly and warmly with internal and external team members on routine matters.
• Prepare standard budget and expense reports, keeping documentation organized and confidential where needed.
• Support faculty or leaders with scheduling, communication, grant-related tasks, and lab setup—helping them stay focused on their mission.
• Aid in keeping faculty CVs, ORCID profiles, and biosketches up to date.
• Contribute to the recruitment process by coordinating itineraries for visitors and prospective candidates, helping create a welcoming experience.
• Take on additional responsibilities that help advance the goals of the department and the institution.

Requirements

• High school diploma or GED required
• Bachelor’s degree preferred
• 4+ years of administrative or related experience
• Bachelor’s degree with no experience
• Experience planning, organizing, and coordinating projects or activities
• Strong attention to detail and comfort managing routine or recurring tasks
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Microsoft Teams

Qualifications

• Strong interpersonal skills
• Excellent organizational and time management skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Attention to detail and ability to maintain confidentiality
• Ability to work independently and as part of a team

Skills

• Microsoft Office Suite proficiency
• Event planning and coordination
• Administrative support
• Faculty and leader support
• Recruitment and visitor coordination

Benefits

Explore our exceptional benefits! St. Jude is an Equal Opportunity Employer No Search Firms St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.