Sr Administrative Associate, Radiation Oncology

Job Summary

Works under direction to manage and direct administrative and/or business operations of division or unit.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retail Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Required EXPERIENCE AND EDUCATION

• Education: Bachelor's Degree In Business Administration, Healthcare Administration, or directly related field.
• Experience: 5 years related experience. May consider additional years of experience in lieu of minimum qualifications.
• Preferred Experience: 2 years Previous supervisory experience or experience in a lead role.

Job Duties

• Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
• Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff.
• Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed.
• Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
• Supervises staff members and provides training.
• Captures and codes patient account receivables, reviews third party payer denials, and prepares or coordinates preparation of complex reports.
• Coordinates faculty and classified staff recruitment for division or unit.
• Exercises decision making authority regarding hiring, disciplinary action, and terminating staff.
• Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes.
• Captures and codes patient account receivables, reviews third party payer denials, and prepares or coordinates preparation of complex reports.
• Coordinates and recommends purchase of capital and noncapital equipment.
• Affirms major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
• Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding.
• Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.

Security and EEO Statement

• This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
• UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.