Sr. Associate, Administrative Assistant (GMSA Oncology TA)

About the role

The Sr. Associate, Administrative Assistant position resides in the Value & Implementation (V&I) organization, which includes Global Medical and Scientific Affairs as well as Outcomes Research. This position provides proactive, high-quality, flexible, and reliable administrative support to the Associate Vice President and Executive Directors within GMSA Oncology.

Responsibilities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues.
• Serves as an initial point of contact for and liaison to outside visitors, clients and vendors.
• Captures and coordinates multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Prioritizes work activities with little supervision.
• Supports the use of Team Sites.
• Schedules interviews.
• Coordinates hiring and on-boarding of new hires. Also handle resignations/off-boarding.
• Processes purchase orders, payment requests, and vendor add forms using SAP, as well as runs reports within SAP.
• Handles expense report processing using Concur.
• Communicates and interacts effectively with our company executives and internal/external clients both onsite and remotely to maintain workflow.
• Coordinates special projects within the division or area.
• Demonstrates company leadership behaviors; able to deal with difficult situations and people diplomatically and effectively.
• Schedules complex travel arrangements, including multi-leg domestic and international travel.
• Handles visa and passport processing.
• Handles and prioritizes many simultaneous assignments.
• Performs some event planning and coordination.
• Exhibits extraordinary attention to detail.
• Demonstrates outstanding communication and people skills.
• Manages financial and budget tasks.
• Proactively takes initiative.

Requirements

• At least 8 years of administrative experience.
• At least 3 years supporting senior leadership roles.
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools; ability to create executive-ready materials.
• Experience scheduling complex, multi-leg domestic and international travel.
• Experience working across international time zones and across cultures.
• Demonstrated experience processing visa and passport applications.
• SAP or equivalent ERP experience processing expense reports and basic financial tasks.
• Exceptional communication skills to interact effectively with executives and internal/external stakeholders, both onsite and remotely.
• Extraordinary attention to detail.
• Proactive, self-directed, comfortable making decisions with incomplete information, and a well-developed sense of when to seek executive alignment.
• Strong organizational skills and ability to handle and prioritize simultaneous assignments.

Preferred Skills

• Event Planning
• Financial Budgeting
• Handling Crisis Situations
• Outcomes Research
• Process Improvements
• Project Management
• Scheduling
• Vendor Management