Sponsored Projects Administrator 1

About the role

The Sponsored Projects Administrator 1 performs administrative and financial duties and is responsible for supporting and contributing as a service resource related to the management of grants, contracts, and sponsored programs, and for providing faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

Responsibilities

• Intake, review, approve, and submit proposal documents for sponsored projects, including requests for special handling (e.g. cost-sharing, reduced/limited F&A, etc.).
• Work with principal investigator(s) and departmental grant administrators (DGAs) to determine budgetary needs, assist with proposal budget preparation, and perform reviews for accuracy and compliance with University of Oregon policies, Uniform Guidance (2 CFR 200), or sponsor guidelines and limitations.
• Review/approve pre-award spending indexes.
• Review award notifications, noting special terms and conditions.
• Ensure compliance before setting up account.
• Create Banner account, input budget and set reporting dates.
• Monitor, review, and approve sponsored projects funds for allowability, allocability, reasonableness, and consistency of treatment.
• Review of post-award functions, including but not limited to new award reviews, annual reviews, close-outs, and JV transfers.
• Compile, review, and submit sponsored project invoicing, financial reporting, prior approval requests, and other sponsor requests/reports as required.

Requirements

• Minimum Requirements:
• Bachelor’s degree
• OR
• Two or more years experience focused in office, clerical work or compliance.
• Professional Competencies:
• Ability to research, read, interpret, and apply complex and varying regulations.
• Commitment to advancing the University’s research goals in creating a facilitative environment for research while navigating an increasingly complex research compliance environment that requires specialized skills and abilities in satisfying federal, state, and university regulations.
• Proficiency with multiple forms of information technology, including web-based, word processing, data entry, managing electronic information, and database administration.
• Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.
• Demonstrated effective communication skills, as well as diplomacy and discretion.
• Demonstrated excellent organizational skills, and attention to detail.
• Demonstrated ability to provide solution-oriented customer service.
• Demonstrated ability to work effectively with team members, faculty, staff, and students from a variety of diverse backgrounds.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
• Ability to work both independently and collaboratively in a team environment.

Qualifications

• Preferred Qualifications:
• Experience with sponsored projects administration and compliance (governmental, healthcare, etc.).
• Advanced degree in a closely related field.
• Experience in a higher education environment.
• Professional certification(s) related to position (CRA®, CPRA®, or CFRA).
• Experience serving a diverse client/customer base.

Skills

• Strong customer service focus.
• Self-starter who is able to work independently and as part of a team to meet shared and individual goals.
• Flexible, adaptable, and responsive.
• Flexible working arrangement may be considered; candidates who are not local are encouraged to apply.

Benefits

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

Pay

Salary: Starts at $60,000 per year; commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2026-2027

Schedule

Regular, Ongoing