Grants & Sponsored Projects Administrator II

About the role

The Salk Institute seeks a Grants Administrator to manage a portfolio of complex grant, contract, sub-award and fellowship applications and awards. Responsibilities include proposal development, grant financial management, and compliance with funding agency regulations.

Responsibilities

• Manages all aspects of a portfolio of complex grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
• Collaborates with faculty and staff in assessing application objectives and planning.
• Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
• Serves in key role with department members, faculty, and staff in assessing application objectives and planning.
• Projects a strong service support role in meeting internal and external customer needs.
• Effectively communicates orally, in writing and electronically.
• Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
• Provides training and guidance to administrative assistants on proposal preparation processes and grant submission systems.
• Conducts data validation and testing for system upgrades and new implementations.
• Responsible for subcontract and subaward activities as it relates to assigned PI portfolio, including agreement preparation, review, issuance, modifications, monitoring, and closeout in accordance with sponsor regulations.
• Ensures timely and accurate data entry and proactively uses reporting tools and exception reports to identify, correct, and prevent data discrepancies.

Requirements

• Minimum 3 years of grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
• Bachelor’s degree in business or related field or equivalent years of experience required.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements.
• Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance"), required.
• Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
• Certificates, licenses, and registrations preferred: Certified Research Administrator Certification.
• Computer skills required: Proficiency with Microsoft Office, Adobe, FileMakerPro, e-mail programs. Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL).

Pay and Benefits

The expected pay range for this position is $72,000-$90,000 per annum. Salk Institute provides competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.