Grants & Sponsored Projects Administrator II

About the role

The Salk Institute is seeking a Grants Administrator to manage a portfolio of complex grant, contract, sub-award and fellowship applications and awards. This role involves preparing, submitting, and managing these applications, working closely with faculty and staff, and ensuring compliance with funding agency regulations.

Responsibilities

• Manages all aspects of a portfolio of complex grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
• Collaborates with faculty and staff in assessing application objectives and planning.
• Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
• Serves in key role with department members, faculty, and staff in assessing application objectives and planning.
• Under the supervision of the Director of Grants Administration, leads departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Mentors other Grants Administrators and provides secondary review of proposals and other actions under the supervision of the Director of Grants Administration.
• Projects a strong service support role in meeting internal and external customer needs.
• Effectively communicates orally, in writing and electronically.
• Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
• Provides training and guidance to administrative assistants on proposal preparation processes and grant submission systems.
• Conducts data validation and testing for system upgrades and new implementations.
• Responsible for subcontract and subaward activities as it relates to assigned PI portfolio, including agreement preparation, review, issuance, modifications, monitoring, and closeout in accordance with sponsor regulations.
• Ensures timely and accurate data entry and proactively uses reporting tools and exception reports to identify, correct, and prevent data discrepancies.
• Performs other related duties as assigned by management.

Requirements

• A minimum of 3 years of grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
• A Bachelor’s degree in business or related field or equivalent years of experience required.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements.
• Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).
• Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
• Certificates, licenses, and registrations preferred: Certified Research Administrator Certification.
• Computer skills required: Proficiency with Microsoft Office, Adobe, FileMakerPro, e-mail programs. Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL).

Pay and Benefits

The expected pay range for this position is $72,000-$90,000 per annum. Salk Institute provides competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace. Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race (race is inclusive of traits associated with race, including, but not limited to, hair texture and protective hairstyles. Protective hairstyles include, but not limited to, such hairstyles as braids, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), reproductive health decision making, gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law. Discrimination is prohibited with any intersectionality of the above-mentioned characteristics, including: Any combination of characteristics.