Project Administrator II

Key Responsibilities

• Review, organize, and coordinate all contractual documentation required for order entry and project kickoff
• Ensure accurate entry of project details including specifications, shipping terms, warranty, and scheduling requirements
• Determine appropriate manufacturing location (internal or external)
• Collaborate with Engineering, Planning, Purchasing, Manufacturing, Quality, and Sales teams
• Lead and participate in internal and external project meetings
• Cyber coordination design reviews and approvals with customers
• Serve as the primary point of contact for customers throughout the project lifecycle
• Provide regular updates on project status, schedules, and deliverables
• Host customer visits, inspections, and testing activities
• Evaluate customer change requests against contractual scope
• Cyber internal review of changes and assess impact on cost and schedule
• Negotiate scope, pricing, and lead-time adjustments with customers
• Issue and manage formal change notices
• Develop and maintain detailed project schedules and job tracking tools
• Cyber order release to manufacturing upon design approval
• Maintain progress and proactively address risks to timelines or deliverables
• Support purchasing processes for both internal and external builds
• Cyber customer-supplied materials and ensure proper documentation
• Confirm shipping requirements and coordinate on-time delivery

Education & Experience

• Bachelor’s degree in engineering, Business, or related field preferred
• 5+ years of experience in project coordination, contracts administration, or manufacturing environment preferred
• Strong organizational and project management skills
• Excellent communication and stakeholder coordination abilities
• Ability to read and interpret technical documents and contracts
• Problem-solving mindset with strong attention to detail
• Ability to manage multiple projects and priorities simultaneously
• Frequent interaction with internal teams and external customers
• Regular attendance and participation in meetings is essential
• Adherence to company policies, safety standards, and quality systems (ISO 9001)