Project Administrator I

General Summary

This position is responsible for assisting and supporting Project Managers, Estimating Teams and/or Project Engineers in performing multiple administrative functions to ensure efficient, cost effective and professional project operations. This position offers a hybrid schedule of four (4) days per week in the Kennewick office and one (1) day remote after an initial training period.

Essential Job Accountabilities

• Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project’s Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation.
• Support the project managers with attainment of DBE participation goals mandated in the prime contract.
• Support the project team’s documentation of the validation of DBE’s commercially useful function requirements, DBE payment certifications, and Granite’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.
• Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.
• Aid project team with reviewing and updating Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.
• Aid project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.
• Aid with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process.
• Aid with preparing extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.
• Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions.
• Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.

Education And Work Experience

• High School diploma or Equivalent required
• Bachelor’s or Associate’s Degree or equivalent experience preferred
• 0-2 years of experience in office administration preferred, construction administration preferred

Knowledge, Skills, And Abilities

• Team player
• Proficiency with MS Office products (Word, Excel, Outlook, etc.)
• Excellent interpersonal, communication (verbal and written), and organizational skills
• High attention to detail and accuracy
• Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred
• 10 Key by touch
• Basic understanding of IT hardware and software terminology
• Able to learn new computer systems quickly
• Basic understanding of cost tracking and controls principles
• Working knowledge of construction equipment, materials, and terminology preferred
• Able to take on additional tasks
• Able to work independently and prioritize multiple tasks under tight deadlines

Physical Demands

• Regularly required to talk and hear
• Frequently required to stand, walk, sit and use hands to operate a computer keyboard
• Occasionally required to reach with hands and arms
• Occasionally lift and/or move up to 10 pounds

About Granite Construction Incorporated

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Our Benefits At a Glance:
- Paid holidays
- Sick leave
- Medical
- Dental
- Vision
- Life insurance
- Disability insurance
- Flexible spending plans
- Musculoskeletal health programs
- Mental wellness programs
- More

At a Glance:
- S&P 400 Index member
- One of the nation's largest heavy civil contractors and construction materials producers
- Member of the S&P 400 Index
- Equal Opportunity Employer
- Drug-Free Workplace

About Granite Construction Incorporated:
Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Notice to Staffing Agencies:
Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.