Specialist I - Admissions Advisor

This is a grant-funded position and is contingent on availability of funds. Salary range: $51,323 - $61,834.

About the Role

Reviews and updates federal/state compliance monitoring of emergent bilingual students and LPAC data. Administers and reviews state initial language proficiency assessments for identification, placement, reclassification, and program exit of emergent bilingual (EB) students. Supports the LPAC monitoring of the Bilingual/ESL programs and maintains proper documentation for emergent bilingual students Districtwide.

Responsibilities

• Compliance Monitoring
  • Monitors emergent bilingual student data and LPAC procedures to ensure compliance with established state and federal guidelines.
  • Monitors and ensures compliance of Districtwide trainings to identify, place, and monitor emergent bilingual students.
  • Participates in Districtwide events to promote and support enrollment and initial testing of emergent bilingual students.
  • Keeps abreast of local, state, and federal laws pertaining to LPAC and Bilingual/ESL education.
  • Collects data and compiles documentation to assist with appropriate program placement and accurate support for emergent bilingual students.
  • Compiles reports for compliance and emergent bilingual students program placement.
  • Reviews reports and presents findings to Campus LPAC Chairperson.
  • Audits data on a regular basis to ensure data integrity and quality.
  • Supports the initiation and processing of new students with a language other than English and maintains daily operations, records, and databases.
  • Assists in implementation, testing, and validating Bilingual/ESL data from local and state assessments for emergent bilingual students.
  • Assists with ongoing data processes for emergent bilingual students.
• Communication
  • Collaborates with District Divisions to support program recommendations, assessment decisions, and parent, family, and community outreach.
  • Communicates with Campus LPAC Chairs and Administrators regarding emergent bilingual student placement, status, and coding for compliance, PEIMS, and ADA funding.
  • Communicates with parents and families of emergent bilingual students regarding program identification, placement, and assessment.
  • Connects parents and families of emergent bilingual students to community agencies, social services, and district resources.
  • Makes home visits related to program placement, student progress, and other school-related matters as needed.
• Safety
  • Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
  • Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
  • Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
• Other Duties
  • Performs all job-related duties as assigned and in accordance with Board rules, policies, and regulations.
  • Complies with lawful directives in rare situations driven by need where a team effort is required.

Requirements

• Bachelor's degree from accredited college or university required.
• 2 years program compliance, evaluation, or related experience.
• Bilingual working proficiency required.

Skills

• Knowledge of federal and state guidelines and District policies and procedures regarding education and students.
• Knowledge of federal and state laws regarding the LPAC and Bilingual/ESL program.
• Knowledge of compliance and the evaluation of emergent bilingual students.
• Knowledge of student information systems.
• Intermediate-level skill working with Microsoft Office 365, especially Outlook, Excel, and Word.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in data entry with minimal errors.
• Skill in working with a diverse, urban population, preferably focused on families.
• Skill in collecting, organizing, and analyzing complex and/or technical data.
• Ability to generate student reports requiring meaningful data for campus LPAC, accuracy, and readability.
• Ability to exercise discretion regarding matters of sensitive or confidential nature.
• Ability to collect and evaluate data and prepare recommendations based upon such information.
• Ability to provide information to parents and students related to District programs and activities.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical & Mental Demands

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Travel Requirements

Travels to school district buildings and professional meetings as required.