Special Events Assistant

About the role

The Special Events Assistant provides administrative, registration, financial, and event support to the Advancement Division and the Office of Special Events, contributing to the successful execution of Advancement events.

Responsibilities

• Manages daily event registration processing in Blackbaud CRM, ensuring registrations are accurately matched to constituent records
• Processes event payments and refunds, reconciles daily revenue
• Assists the Senior Event Registration Coordinator with the creation and maintenance of online event registration forms
• Processes banquet event orders (BEOs), quotes, and invoices
• Assists with budget preparation, management, and reconciliation
• Prepares post-event surveys and Gift on Events reports
• Runs Blackbaud data processes, writes queries, generates nametags and mailing lists
• Maintains administrator and select group information
• Tracks event RSVPs
• Supports annual PCI compliance activities
• Assists with a variety of special projects

Required Qualifications

• Strong demonstrated experience with large relational databases such as Blackbaud or Banner
• Ability to work effectively in a fast-paced office independently managing multiple assignments, prioritizing and meeting deadlines
• Proficiency in Microsoft Excel
• Excellent organizational, communication and interpersonal skills with the ability to interact respectfully and comfortably with all individuals in a diverse, multicultural environment

Preferred Qualifications

• Bachelor's degree in Business, Management, Accounting, English, Communication, or related field
• Experience providing administrative support to those who are responsible for all aspects of organizing, planning and budgeting of professional events
• Experience with web design; experience in project management to ensure quality completion of projects

Pay

$41,000 - $46,000

Schedule

40+ hours per week

Additional Information

• Moderate to Heavy Lifting (25+lbs)
• Safe Driving Record
• Considerable Walking, Standing, Bending, Stooping
• The successful candidate will be required to have a criminal conviction check

This response is AI-generated, for reference only.