Special Events Assistant

About the role

The Special Events Assistant will assist in planning and managing a group of successful fundraising events and community engagement activities for Genesis Women’s Shelter & Support to contribute to the annual fundraising goals of the agency. The Special Events Assistant will be expected to work enthusiastically and energetically with the Fund Development team to ensure that all events are completed successfully.

Responsibilities

• Complete tasks related to fundraising processes and events
• Assist with soliciting donations via formal letter writing
• Request in-kind donations from event industry vendors
• Work closely with supporters of Genesis to plan events
• Maintain a professional demeanor at all times with team members, staff, event professionals, and volunteers
• Assist with all event financials including budgeting, expense tracking, and post-event reporting
• Conduct event follow-up with consistent donor, vendor, and volunteer appreciation
• Oversee physical events including assisting with setup and breakdown
• Travel locally for events/meetings on occasional weekends and evenings or as needed

Requirements

• Bachelor’s degree
• One year minimum experience in event coordination/management
• Familiarity with event design language and concepts
• Prior experience in the non-profit sector and/or working with volunteers is a plus
• Strong skills with Word, PowerPoint, and Excel; experience with Canva a plus
• Experience with donor databases like Raiser’s Edge a plus
• Professional communication skills of all types: telephone, event/social, email, and formal letter writing
• Demonstrate responsibility for own behavior and work effectively with others
• Strong organizational and detail management skills; comfortable working on multiple projects while prioritizing and meeting deadlines
• Requires a source of transportation
• Ability to do physical labor (setup and breakdown of events, such as lifting boxes, arranging tables, walking/standing for prolonged periods)