SPECIAL EVENTS AIDE

About the Role

This role provides operational, administrative, and technical support for facility rentals, special events, and departmental activities. Responsibilities include assisting with facility operations, event planning and execution, office duties, and departmental systems and recordkeeping. The position requires flexible scheduling, including weekdays, weekends, evenings, nights, and holidays, with varying shifts based on operational needs.

Responsibilities

• Facility Rentals: Open, secure, and inspect facilities for rentals; assist with setup and renter inquiries.
• Cleaning & Maintenance: Clean and reset facilities following events; report major issues promptly.
• Special Events Support: Assist the Special Events Planner with event logistics, setup, and breakdown; handle vendor and participant needs.
• Administrative Support: Provide administrative assistance, manage documents, and maintain records.
• System Maintenance: Support departmental systems, data entry, and basic troubleshooting.
• All other duties as assigned.

Minimum Qualifications

• One (1) year of experience in event and/or recreation activities.
• High school diploma or equivalent preferred.
• Valid Florida driver’s license required.
• Proficient in essential computer applications and office software.
• Excellent organizational and communication abilities.
• Capable of working both independently and collaboratively within teams.
• Strong written and oral communication and relational skills.
• Attention to detail, reliability, and punctuality.
• Professional conduct and adherence to policies and safety requirements.
• Flexibility and willingness to assist when necessary.

Physical Standards

This position involves indoor and outdoor work under varying weather conditions. Physical demands include standing, walking, bending, climbing, lifting up to 50 pounds, and operating tools, equipment, and vehicles.

Benefits

• Health, dental, and vision insurance (employer‑covered health; optional 50% employer‑paid dental and employee‑paid vision).
• Flexible Spending Accounts.
• Pension‑style retirement plan (subject to terms).
• Supplemental benefits: life insurance, short‑term and long‑term disability, long‑term care through Allstate and AFLAC.
• Paid Time Off (accrued monthly).
• 13 city‑paid holidays per year.
• 457(b) deferred compensation plan.

Pay

Salary: $35,588.80 annually (FLSA Non‑Exempt).

Schedule

Full‑time position with flexible scheduling that may include weekdays, weekends, evenings, nights, and holidays, based on operational needs.