Space Planning & Move Coordinator - 139905

About the role

The Space Planning and Move Coordinator, within Facilities Planning, Design and Construction, manages relocation logistics for UC San Diego Health, serving as the primary liaison between internal stakeholders, moving vendors, and service providers.

Responsibilities

• Developing move schedules
• Managing inventories
• Cooking vendors
• Resolving issues
• Ensuring seamless execution of office, clinic, and hospital department relocations
• Updating floor plans and departmental space records within the Facilities Information Management (FIM) system following each move
• Conducting routine assessments of space utilization across UC San Diego Health-owned and leased facilities to maintain accurate space data in FIM
• Applying established facilities management principles, organizational policies, and standard procedures to support effective space planning and operational efficiency

Requirements

• Six years of related experience, education/training, OR a Bachelor’s degree in business, facilities, construction, healthcare administration or related area plus two years of related experience/training.
• Experience reviewing complex move vendor quotes and budget tracking.
• Experience accurately quoting relocation costs for jobs ranging from 500-500,000 sf.
• Extensive knowledge and experience working in move vendor inventory systems.
• Must be able to communicate, survey, and gather information from a diverse group of customers.
• Able to support and take direction for complex moves.
• Competent with Microsoft Office, and large database software systems.
• Strong customer service skills and proven ability to work collaboratively with others.
• Able to multitask and manage time effectively.
• Experience handling the logistical ripple effects when a critical piece of medical equipment arrives delayed or damaged.

Qualifications

• Six (6) years of experience working in the transportation/moving industry.
• Preferred (2) years managing complex physical moves specifically within hospitals, labs, pharmacies or outpatient clinics.
• Experience relocating buildings/suites over 50,000 sf.
• Demonstrated experience working in healthcare.
• Knowledge of UCSD Health policies and procedures.

Skills

Exceptional organizational, communication, customer service, and project management skills, along with the flexibility to adapt to changing priorities and effectively manage multiple concurrent projects.

Benefits

N/A

Pay

Annual Full Pay Range: $79,200 - $143,400 (will be prorated if the appointment percentage is less than 100%)

Hiring Pay Scale: $37.93 - $53.30 / Hour

Schedule

Days, 8-Hour Shifts, Monday- Friday