Space Planning & Move Coordinator - 139905

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service.

About the role

The Space Planning and Move Coordinator, within Facilities Planning, Design and Construction, manages relocation logistics for UC San Diego Health, serving as the primary liaison between internal stakeholders, moving vendors, and service providers. The role collaborates closely with Facilities Planners, Project Managers, Information Services, departmental move champions, and external moving companies to coordinate all aspects of Health-initiated relocations. Key responsibilities include developing move schedules, managing inventories, coordinating vendors, resolving issues, and ensuring seamless execution of office, clinic, and hospital department relocations. Following each move, the coordinator updates floor plans and departmental space records within the Facilities Information Management (FIM) system. In addition, the position conducts routine assessments of space utilization across UC San Diego Health-owned and leased facilities to maintain accurate space data in FIM. The role applies established facilities management principles, organizational policies, and standard procedures to support effective space planning and operational efficiency.

Responsibilities

• Develop move schedules and manage inventories for relocations.
• Coordinate with moving vendors and service providers.
• Resolve logistical issues during relocations.
• Update floor plans and departmental space records in the Facilities Information Management (FIM) system post-move.
• Conduct routine assessments of space utilization across UC San Diego Health-owned and leased facilities.
• Manage the logistical ripple effects when critical medical equipment arrives delayed or damaged.

Requirements

• Six years of related experience, education/training, OR a Bachelor’s degree in business, facilities, construction, healthcare administration or related area plus two years of related experience/training.
• Experience reviewing complex move vendor quotes and budget tracking.
• Experience accurately quoting relocation costs for jobs ranging from 500-500,000 sf.
• Extensive knowledge and experience working in move vendor inventory systems.
• Ability to communicate, survey, and gather information from a diverse group of customers.
• Ability to support and take direction for complex moves.
• Competent with Microsoft Office and large database software systems.
• Strong customer service skills and proven ability to work collaboratively with others.
• Ability to multitask and manage time effectively.

Preferred Qualifications

• Six years of experience working in the transportation/moving industry.
• Two years managing complex physical moves specifically within hospitals, labs, pharmacies, or outpatient clinics.
• Experience relocating buildings/suites over 50,000 sf.
• Demonstrated experience working in healthcare.
• Knowledge of UCSD Health policies and procedures.

Special Conditions

• Employment is subject to a criminal background check and pre-employment physical.
• Must be able to work various hours and locations based on business needs.
• If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

Pay

Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)

Hiring Pay Scale: $37.93 - $53.30 / Hour

Hourly Equivalent: $39.08 - $70.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

Schedule

• Days, 8-Hour Shifts, Monday-Friday
• 100% appointment percent