SOX Admin Support - Remote

About the role

Russell Tobin is seeking a highly organized, detail-oriented, and self-starting SOX Admin Support professional to support a leading technology organization.

The role will provide calendar and administrative support to multiple function leads within the Accounting organization, reporting into the team’s Leadership Business Partner.

Responsibilities

• Manage and coordinate calendars for multiple function leads, resolving scheduling conflicts and prioritizing time based on shifting business needs
• Serve as the primary administrative support for 1-3 executives or function leads
• Coordinate and communicate with 30+ external partners, including consultants and auditors
• Manage high-volume email communications with professionalism, responsiveness, and attention to detail
• Build and maintain simple, reliable systems for tracking meeting requests, action items, and recurring scheduling needs across multiple leads
• Proactively identify and resolve scheduling conflicts, double-bookings, and last-minute changes
• Serve light administrative tasks tied to SOX compliance processes, including tracking documentation, coordinating sign-offs, and maintaining records
• Support multiple function leads on calendar-related questions and requests
• Use AI tools to streamline scheduling, communication, and administrative workflows

Requirements

• Highly organized, with a proven track record building systems to manage multiple stakeholders’ schedules in a fast-paced environment
• Strong calendar management experience supporting senior executives or function leads
• Exceptional written communication skills, particularly via email
• Highly detail-oriented, organized, and proactive with strong follow-through
• Able to manage multiple priorities and stakeholders in a fast-paced environment
• Comfortable using AI tools to improve speed and accuracy in day-to-day work
• Thrives in ambiguity and adapts quickly as priorities and processes shift
• Excellent attention to detail, follow-through, and discretion with sensitive information
• Communicates clearly and professionally with senior stakeholders
• Comfortable working independently as a contractor, with minimal oversight once ramped up

Qualifications

• Prior experience supporting multiple executives or leaders concurrently
• Exposure to SOX compliance processes or general familiarity with audit/compliance documentation
• Experience working in a rapidly growing or fast-scaling organization
• Experience coordinating with external partners, consultants, auditors, or other senior stakeholders

Skills

• Strong calendar management skills
• Exceptional written communication skills
• Ability to prioritize and manage multiple tasks
• Experience with AI tools for administrative workflows

Benefits

• Comprehensive healthcare coverage (medical, dental, and vision plans)
• Supplemental coverage (accident insurance, critical illness insurance and hospital indemnity)
• 401(k)-retirement savings
• Life & disability insurance
• An employee assistance program
• Legal support
• Auto, home insurance, pet insurance
• Employee discounts with preferred vendors

Pay

$90-$100/hour

Schedule

5-month W2 contract