Solar Site Administrator

About the role

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Responsibilities

• Affords administrative support to Project Manager, site management, staff, customers, vendors, and walk-ins as needed.
• Takes minutes for meetings as required.
• Serves as a liaison between field employees and corporate resources for issue resolution.
• Supports data entry and supplies as requested.
• Answers multi-line telephone using proper etiquette in a professional manner.
• Administers project documentation and filing systems according to company guidelines.
• Reviews and enters employee timesheets into the timekeeping system accurately and on time.
• Enters utility locate request tickets and keeps them current as assigned.
• Ensures that all paperwork for new employees or transitioning employees is completed and submitted to HR within deadlines.
• Enters expense claim reports and ensures proper documentation is sent to Payroll.
• Ensures DOT paperwork is complete and submitted to RES DOT weekly (scan/email and FedEx originals).
• Supports internal office processes and company policies.
• Filings safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
• Creates and updates ad hoc spreadsheets and documents, tracking data as assigned by Supervisors.
• Orders office/kitchen supplies and stocks them.
• Sends/receives FedEx and USPS mail and distributes.
• Aids in planning and organizing site events/activities.
• Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
• Stays current with professional and industrial best practices.
• Occasional travel to airport in personal vehicle.
• Responsible to ensure SAFETY requirements are met.
• Must be able to work professionally with clients, vendors, employees, managers, and supervisors.
• Regular attendance is an essential requirement of the job.
• Follows any other job-related duties/functions requested by the supervisor or onsite supervisors.

Qualifications

• An HS Diploma or GED is required; some college preferred.
• One to three years of office experience.
• A valid driver's license is required.
• Advanced knowledge in communication, relationship building, MS Office (Excel, Word, Outlook, etc.), multi-tasking, organizational skills, attention to details, high level of accuracy, office procedures, following directions, research skills, multi-tasking, working independently and in groups, intermediate level of knowledge in recordkeeping, document tracking, timekeeping, hiring forms, I-9 completion.

Physical Requirements and Environment

• Rarely: carrying, pulling, pushing, lifting, reaching, and stooping required.
• Occasionally: climbing stairs, standing, and walking required.
• Frequently: reading, repetitive motions, and sitting required.
• Constantly: vision required.
• The employee is occasionally exposed to extreme cold, extreme heat, humidity, wet, noise, and hazards in the work environment.