Site Support Coordinator

Responsibilities

• Plans and manages travel logistics for employees, including transportation, lodging, and itineraries, while adhering to company and customer policies.
• Inputs and updates information in databases and InSITE, maintaining accurate, timely, and complete data to support reporting and decision-making.
• Covers physical and logical access control to the site, including badging, system access approvals, and escorting of visitors and uncleared personnel.
• Drafts, edits, and formats meeting minutes, reports, letters, and other official communications to support leadership and program requirements.
• Affords assistance with onboarding new employees, coordinating access, orientation, and initial training to ensure a smooth integration into the team.
• Maintains up-to-date personnel, security, and recall rosters, ensuring readiness and compliance with site and customer requirements.
• Organizes and tracks employee training sessions, coordinating schedules, materials, and attendance to support professional development and compliance training.
• Performs research and data collection, collating and compiling information to prepare reports, analyze trends, and interpret findings for management.
• Interfaces regularly with the FOCUS Center and installation staff to coordinate operations, resolve issues, and support mission objectives.
• Reviews work orders on downed devices, identifies potential CPF impact, and develops/coordinates mitigation plans to minimize operational disruption.
• Serves as the site Environmental Health and Safety (EHS) Officer, monitoring compliance, supporting inspections, and promoting a safe working environment.

Qualifications

• Experience arranging and managing travel logistics for employees (e.g., transportation, lodging, itineraries) in accordance with company/customer policies.
• Experience inputting and updating information in databases and systems such as InSITE, ensuring accurate and current data.
• Experience coordinating access control to a site, including badging, system access, and escorting visitors or uncleared personnel.
• Experience drafting and editing meeting minutes, documents, correspondence, and other professional communications.
• Experience assisting with the onboarding of new employees, including coordination of access, orientation, and initial training.
• Experience maintaining accurate and up-to-date personnel, security, and recall rosters.
• Experience organizing and coordinating employee training sessions, including scheduling, tracking, and documentation.
• Experience performing research and data collection, collating and compiling information, and preparing reports with interpreted findings.
• Experience interfacing with the FOCUS Center and installation staff, or similar coordination with external mission partners.
• Experience reviewing work orders for downed devices, assessing potential CPF impact, and planning mitigation to minimize mission disruption.
• Experience serving as a site Environmental Health and Safety (EHS) Officer or performing comparable safety/compliance responsibilities.