Site Service Coordinator - Accounting & Admin Support

About the Role

We're looking for a Site Service Coordinator who will primarily focus on basic accounting and invoice processing within the Yardi system, while also handling vendor management, client communication, Certificate of Insurance (COI) tracking, and work order response. This hybrid role centers on accounting—keeping invoices moving, books balanced, and vendors paid accurately and on time—while serving as a professional point of contact for clients and internal teams.

Responsibilities

• Accounting & Invoice Processing (Main Focus)
  • Process a high volume of vendor and service invoices accurately and efficiently through Yardi
  • Enter, code, and match invoices to proposals and work orders with precision
  • Handle core accounts payable functions: invoice verification, coding, and payment preparation
  • Reconcile discrepancies, follow up on missing documentation, and maintain accurate financial records
  • Support month-end close and generate basic accounting reports
  • Multi-party accounting experience (e.g., multiple clients, properties, or cost centers) is a strong plus
• Vendor & Compliance Management
  • Maintain vendor records, contact information, and documentation in Yardi
  • Track, request, and maintain Certificates of Insurance (COI), monitor expirations, and flag coverage gaps
  • Support new vendor onboarding and paperwork completion
• Client & Team Communication
  • Serve as a professional, courteous point of contact for clients on invoice, service, and administrative matters
  • Communicate clearly and confidently via phone and email—both written and verbal
  • Respond to and help coordinate work orders, keeping status updated and stakeholders informed

Requirements

• 1–3 years of experience in accounts payable, accounting support, or administrative work (facilities or property management background a plus)
• Strong accounting fundamentals and attention to detail with numerical documentation
• Excellent written and verbal communication skills
• Yardi experience preferred but not required—training provided for the right candidate
• Comfort processing invoices at volume without sacrificing accuracy
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to juggle multiple priorities independently in a fast-paced environment

Nice to Have

• Multi-party or multi-client accounting experience
• Familiarity with COI tracking and vendor compliance
• Working knowledge of basic accounting principles

Why This Role

If you love the satisfaction of a clean, reconciled ledger and enjoy being the professional, trusted face clients turn to, this role offers both. Join a team that values accuracy as much as you do.