Accounting Support Coordinator

Job Summary

EMCOR Services Betlem is seeking an Accounts Payable & P-Card Coordinator to manage vendor invoices and oversee the Purchase Card (P-Card) program.

Essential Duties & Responsibilities

• Process vendor invoices, ensuring proper coding to the general ledger.
• Match invoices to purchase orders and obtain necessary departmental approvals.
• Research and resolve invoice discrepancies or billing issues with vendors.
• Collect and maintain W-9 forms and set up new vendor profiles in the accounting system.
• Monthly review of vendor statements to ensure no invoices are missing or double-paid.
• Prepare and perform weekly check runs.

P-Card Program

• Audit high volumes of daily/monthly transactions to ensure they have proper business justifications and itemized receipts.
• Ensure all charges are allocated to the correct General Ledger (GL) accounts, department codes, or project numbers.
• Clock with the banking partner and the employee to resolve fraudulent charges or merchant billing errors.
• Process applications for new cards, update spending limits, and immediately cancel cards for terminated employees.

Qualifications

• 3-5 years in Accounts Payable or general accounting (construction industry a plus).
• Proficiency in ERP systems (like COINS, SAP, or QuickBooks) and Microsoft Excel.
• Ability to handle "paper-heavy" environments while transitioning to digital workflows.
• Ability to handle sensitive financial data and employee expense information with confidentiality.

Benefits

We offer a competitive salary and benefits package including medical, dental, and vision coverage, health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.