Accounting Coordinator

Position Overview

The Accounting and Administrative Coordinator is responsible for providing accounting and administrative operations support within the CBA Finance and Operations team, focusing on the accounting and administrative tasks of the Public Affairs department. Reporting to the Vice President, Finance and Operations, the coordinator will assist in reconciliation of accounts, processing invoices, assisting with departmental budgets and serving as a liaison between the finance and operations team and the public affairs team in day-to-day accounting and administrative operations functions.

Key Areas of Responsibility

• Create and send approved revenue invoices within AMS system; update AMS accordingly when payment is received.
• Aid finance and operations in developing internal controls policies and procedures.
• Aid in aligning internal chart of accounts to the evolving budget reporting format.
• Aid in the creation and finalizing of the enterprise-wide budget and financial reports.
• Aid finance and operations team with reconciliation of records to ensure smooth transition to the new systems.
• When required outside of monthly reporting by finance department, maintain record of campaign expenses and budget.
• Track uncollected campaign revenue and manage associated correspondence.
• Maintain separate records regarding revenue payments and account statuses.
• Manage correspondence with vendors and input expense invoices into AP system for review and approval.
• Respond to administrative vendor inquiries.
• Prepare regular status reports to be shared with stakeholders.
• Aid in data input and the verification of data records to ensure integrity of accounting and financial data.
• Provide administrative support to all employees in their day-to-day credit cards, expense reports and queries as it applies to Bill / Divvy system.
• Support the finance and operations team in the transition of the HR / Payroll / Benefits system from PEO to in-house with the new vendor.

Experience & Education

• Bachelor’s degree in accounting and finance or equivalent combination of education and experience.
• 3 - 5 years of professional experience.
• Non-profit and/or trade association experience a plus.

Skills

• Advanced proficiency in Office 365 Word, Excel, and PowerPoint.
• Experience with data entry - AMS and AP system software preferred (Bill.com, Divvy / Expense).
• Experience with accounting system (Sage Intacct is preferred and payroll).
• Strong analytical skills and data management skills.
• Attention to detail.
• Solid interpersonal skills.
• Ability to multitask and prioritize work.
• Flexibility in learning new software and/or computer/technical applications.
• A self-starter with the ability to work independently.

Salary Range

The compensation range shared reflects the full salary band approved for the role in compliance with pay transparency guidelines. Final offer placement within that range is determined by several factors, including depth and relevance of experience, industry background, technical or functional expertise, education/certifications, internal equity considerations, geographic market data, and overall alignment with the scope of the position.