Accounting Admin / Service Coordinator

About the role

You will play a vital role in keeping our high-end construction and property management operations running seamlessly from our Santa Clara office. This role offers an immediate path for professional growth, allowing you to master our financial systems and operations with direct training. You have the unique opportunity to develop your skills and advance into a Service Manager or Project Accountant role.

Responsibilities

• Cook up service work requests and manage the accurate billing of client accounts.
• Process accounting data entry including purchase orders and vendor receipts.
• Maintain organized job folders, record filings, and job expense binders.
• Perform weekly expense audits to identify and resolve unrecorded project costs.
• Aid project management teams by submitting necessary documents to various city offices.
• Manage essential office administrative tasks including supply stocking and snack bar maintenance.

Requirements

• Strong fundamental understanding of basic accounting principles.
• Proficiency with Microsoft Office suite, specifically Excel, Outlook, and Word.
• Comfort balancing a hybrid workload split between office administration and accounting support.
• Fluency in English with strong, courteous verbal and written communication skills.
• Possession of reliable transportation to manage quick office errands and city office visits.

Preferred Qualifications & Experience

• Prior administrative experience within an accounting or bookkeeping environment.
• Previous experience in job-cost accounting within the construction industry.
• Verbal and written fluency in Spanish.
• Existing familiarity with Sage 100c, Workforce, Housecall Pro, or QuickBooks.

Compensation & Benefits

• Competitive hourly compensation with opportunities for quarterly performance raises.
• Comprehensive health, dental, and vision insurance coverage.
• Roth and Traditional 401k with company matching contributions.
• Generous paid time off package including both vacation and sick pay.
• Structured, paid technical training for specialized construction and accounting software.

About Us

Mission City Construction Inc. is a Santa Clara-based design-build firm specializing in residential and commercial projects across the Bay Area. Our commitment to quality and innovation is matched only by our dedication to team development and client satisfaction. We foster a collaborative, family-oriented environment where professionals can build lasting careers and lead with impact. Discover more at missioncityinc.com.

Equal Opportunity Employer

Mission City Construction Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations.