Site Development Administrative Assistant l - Planning & Development

About This Position

The Planning and Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built, and ensuring safe construction of buildings and infrastructure. It is a city department of approximately 555 employees across four main Divisions - Management Services, Planning, Historic Preservation, and Development.

Responsibilities

• Handle a variety of administrative duties reflecting the business needs of an administrator.
• Supervise clerical or technical personnel performing a variety of tasks.
• Gather information, perform statistical analyses, program monitoring, study administrative problems, and develop improved systems, procedures, and forms.
• Exercise independent initiative and judgment, make decisions, and exercise resourcefulness when new problems occur.
• Communicate orally with customers, clients, and the public using a telephone, in a face-to-face one-to-one setting, and in a group setting.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation, and grammar.
• Learn job-related material primarily through oral instructions and observation.

Qualifications

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Three years of supervisory experience.
• Experience with data entry, entering diverse information into various databases.
• Experience composing reports and making recommendations and interpretation based on research findings.
• Experience compiling data to prepare monthly, annual, and special project reports.
• Experience researching requests and complaints, and responding in accordance with established divisional or departmental policies and regulations.
• Experience following up on assignments to determine progress and date of completion.
• Experience managing special projects while maintaining regular workload as assigned.

Benefits

• A comprehensive benefits package is offered which includes:
• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.