Site Coordinator

About the role

The Office Coordinator is responsible for directing, recording, tracking, and maintaining all aspects of the front office and inventory movement. They provide reception and clerical support for the Manufacturing Facility, coordinating office operations to ensure organizational effectiveness and efficiency.

Responsibilities

• Coordinate procurement information and inventory requirements with purchasing and customer service departments, as well as vendors and customers on occasion.
• Audit inventory - monitor stock records and compile evaluation reports – transact in Batchmaster as necessary.
• Maintain, organize, and archive production records.
• Procures location supplies which often include but are not limited to office, janitorial, Point of Sale materials, customer promotions, first aid replenishment, break room, and work-related equipment/handling supplies. Codes and submits invoices for payment.
• Captures and coordinates meetings and events for internal and external groups (scheduling, catering, room setup, etc.). Facilitates and/or schedules facility or system repair requests as required. Maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current. Maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges.
• Performs general administrative duties such as mailing/shipping of materials. Handles all incoming calls, greets and directs visitors and guests to the facility, performs multiple public, vendor, and teammate contact duties to ensure that proper destination is reached. Maintains records, verifies the accuracy, and generates miscellaneous reports. Performs a variety of clerical duties to assist in supporting the facility and employees.
• Supports the Company Stewardship Programs and Events as needed which can include communications, meetings, and community outreach, and product donations. Provides training and backup coverage for other Admins as required and other duties as assigned.
• Maintain a clean and safe work environment at all times.

Qualifications

• Must possess good analytical skills.
• Multi-tasking capabilities required.
• Must have excellent communication skills.
• Must have excellent time management and organization skills.
• In-depth knowledge of Microsoft Office Suite required.
• Must possess a helpful, friendly, and upbeat attitude.
• Prior experience in a work environment performing administrative, clerical, and receptionist duties.
• Handles sensitive information in a confidential manner.

Physical Requirements

• Regularly required to talk or hear.
• Frequently required to sit and use hands to touch, handle, or feel.
• Reach with hands and arms, climb or balance, stoop, kneel, or crouch.
• Occasionally required to lift up to 25 pounds.
• Occasionally required to stand, walk, Work Environment
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• While performing the duties of this job, the employee is exposed to the typical office environment.
• The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.