Site Administrator-EN

CAE’s Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness. We empower our team with a culture of innovation, excellence, and integrity, striving to make a difference in the world while helping each other succeed.

We offer a comprehensive and competitive benefits package, work-life balance flexibility, a safe and respectful work environment, professional development opportunities, and a culture that values recognition and fun.

About the role

Performs advanced administrative duties requiring a good working knowledge of CAE's operations and a detailed knowledge of the Airlift/Tanker Center of Excellence, C-17 TS program, and C-17 Formal Training Unit (FTU) and TSSC operations. Provides overall support to the C-17 TS program, FTU, and TSSC managers as well as the rest of the Altus staff. Performs several functions for the C-17 TS program and Altus site (e.g., safety, Site Security Manager, DISS Account Holder, Building Custodian).

Responsibilities

• Support daily operations for the C-17 Training System program, FTU, TSSC, and Altus site.
• Coordinate assigned site functions, including safety activities, Site Security Manager responsibilities, DISS account-holder duties, and Building Custodian requirements.
• Monitor operational priorities, deadlines, and action items to ensure appropriate follow-through.
• Coordinate meetings, schedules, site activities, leadership engagements, and business events.
• Serve as a point of contact for site personnel, program leaders, internal departments, and external stakeholders.
• Prepare reports, presentations, correspondence, meeting materials, and leadership updates.
• Track departmental budgets, expenses, records, and assigned operational data.
• Maintain confidential business, employee, security, and program records.
• Research, compile, and organize information to support leadership decisions.
• Identify issues affecting site operations and coordinate with the appropriate stakeholders to support resolution.
• Assist with meetings, conferences, employee events, and site initiatives.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of five years of experience supporting site operations, program coordination, office management, business operations, or a related function.
• Experience coordinating multiple priorities, stakeholders, records, and time-sensitive requirements.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling sensitive or confidential information.
• Ability to meet applicable security, system-access, and training requirements associated with the position.
• Must comply with all company security and data protection/usage policies and procedures.
• Personally responsible for proper marking and handling of all information and materials, in any form.
• Shall not divulge any information, or afford access, to other employees not having a need-to-know.
• Shall not divulge information outside company without management approval.
• All government and proprietary information will be accessed and stored electronically on company-provided resources.
• Must be eligible for DoD Personal Security Clearance.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong attention to detail and consistent follow-through.
• Ability to manage competing priorities in a fast-paced operational environment.
• Professionalism and discretion when handling confidential or security-related information.
• Experience supporting military, aviation, defense, training, or government-contracting operations.
• Familiarity with DISS, site-security requirements, safety coordination, or facility operations.
• Strong problem-solving and stakeholder-service skills.

Work Environment

• This job operates in a professional office environment.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• This is an on-site position.
• Moderate to high levels of stress, associated with technical, schedule, and customer issues.
• Must be able to work flexible hours and overtime as needed, including occasional weekends.
• Must be able to sit and operate a personal computer for long periods of time.