Site Administrator

C&W Services is the industry leader in cutting-edge maintenance and janitorial programs for facilities ranging from corporate office portfolios and manufacturing plants to large public venues—keeping our client’s facility running smoothly.

About the role

Performs responsible, sometimes confidential, duties and routine administrative functions. This position covers multiple job functions (e.g., Payroll, Accounts Receivable, Accounts Payable, Office Management, Personnel Coordinator).

Responsibilities

• Work in a team-oriented and safety-conscious environment with “Safety First” expectations, including PJHA process, observation process, and compliance with all company/site safety guidelines.
• Maintain asset inventory, office machines, and supplies.
• Payroll functions:
  • Process timecards, maintain records and files.
  • Accurate calculation of employee pay, balancing hours in payroll system.
  • Check Kronos against spreadsheet, process direct deposits and interim check requests.
  • Administer payroll changes, research work orders, perform data entry into Cargill system, and prepare accounting reports.
• Accounts payable/receivable functions:
  • Maintain accounts payable/receivable ledgers.
  • Process and correct billing records, perform credit and collection activities.
  • Perform non-routine, moderately complex accounts payable/receivable functions following established procedures, including data entry of employee timesheets.
• May handle Personnel Coordinator responsibilities for the site.
• Decipher and process transactions.
• Develop and maintain good working relationships with customers through effective communication and solid record of delivery on assignments.
• Communicate with team members to assist in short and long-range planning aligned with company goals.
• Ensure tasks are performed safely, effectively, and efficiently.
• Maintain positive customer and employee relations.
• Follow written and verbal instructions.
• Multi-task and handle numerous interruptions.
• Maintain good attendance in accordance with company policy.
• Perform any and all tasks assigned by the responsible supervisor.

Requirements

• High school diploma or equivalent required; post-high school training in administrative duties/programs preferred.
• 1-2 years’ experience in an administrative field.
• Demonstrated proficiency in Office 365, SAP, Workday, UKG, 10-Key, Microsoft Access, Word, Excel, and PowerPoint.
• Strong computer skills, ability to work alone, and prioritize tasks.

Pay

$19.13 - $22.50 per hour, depending on experience.

Schedule

Monday to Friday, 7:00 AM – 3:30 PM.

Benefits

• Weekly pay on Fridays.
• Comprehensive benefits starting day one, including health, vision, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Employee Perks and Daily Pay Program.
• Advancement opportunities.
• Training to work in a cutting-edge facility.
• Company-provided safety apparel and uniforms.