Site Administrator

Responsibilities

• Auxiliary with scheduling meetings, managing calendars, and coordinating communications among site staff, subcontractors, and suppliers.
• Prepare, organize, and maintain project documentation, including contracts, permits, and invoices.
• Aid in tracking project progress and reporting updates to management, ensuring all site activities are documented accurately.
• Serve as a point of contact for site-related inquiries, facilitating communication between the office and the construction site.
• Help with budget tracking, expense reporting, and invoice processing to ensure timely payments and adherence to project budgets.
• Maintain safety documentation and assist in ensuring compliance with safety regulations and protocols on site.
• Monitor and manage inventory levels of office supplies and construction materials, placing orders as needed.
• Prepare regular reports on project status, site activities, and administrative tasks for management review.

Requirements

• High school diploma or equivalent; associate’s degree in business administration or related field preferred.
• Previous experience in construction or a related administrative role is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Special Skills

• Ability to perform tasks on a construction site, including occasional lifting and walking on uneven terrain.
• Strong problem-solving skills and attention to detail.
• Excellent communication and teamwork abilities.
• Familiarity with safety protocols in a construction environment is preferred.
• Ability to work in conditions of varying heat and cold where noise levels are at or above 90 decibels.