Shipping & Receiving Coordinator
About the role
We are looking for a Shipping and Receiving Coordinator to join our team in Pasadena, Texas. This role coordinates inbound and outbound logistics, maintains shipping documentation, communicates with customers and transportation providers, and ensures accurate transaction processing within company systems. The coordinator also provides backup for higher-level logistics functions.
Responsibilities
- Verify receipt and shipment of products, materials, and supplies.
- Review packing slips, bills of lading, Bills of Material, and shipping documentation for accuracy.
- Understand customer and shipping documentation requirements.
- Process receiving transactions and shipping records within company software.
- Maintain accurate receipt, shipment, and inventory records.
- Generate shipping paperwork including bills of lading, packing lists, and carrier documentation.
- Prepare daily shipping reports.
- Coordinate inbound and outbound shipments with freight carriers, customers, vendors, and subcontractors.
- Monitor departmental email inboxes and shipping requests to ensure timely processing.
- Coordinate shipments with Project Management and Global Logistics for complex freight movements.
- Support domestic and international shipments as required.
- Assist with loading and unloading shipments during peak workload periods.
- Operate forklifts, cranes, or other material handling equipment as needed.
- Ensure customer materials are properly identified and assigned job numbers.
- Maintain compliance with company procedures and customer requirements.
- Serve as a resource for Shipping & Receiving Associates/Clerks regarding shipping procedures and documentation.
- Assist in resolving shipping discrepancies and operational issues.
- Serve as backup for other logistics personnel as assigned.
- Recommend process improvements to increase efficiency and accuracy.
- Maintain a safe work environment and comply with all company safety policies and procedures.
The above list of activities is not all-inclusive but a general representation of the requirements. Responsibilities are subject to change based on the needs of the company.
Requirements
- 3-5 years of shipping, receiving, logistics, or industrial manufacturing experience.
- Strong understanding of shipping documentation including Bills of Lading, packing slips, and Bills of Material.
- Experience coordinating with freight carriers and transportation providers.
- Experience using ERP, inventory, or shipping software.
- Proficient with Microsoft Outlook and Microsoft Office.
- Forklift certification or ability to become certified.
- Strong communication, organization, and problem-solving skills.
- Ability to prioritize multiple tasks while maintaining accuracy.
- High School Diploma/GED from an accredited school or institution.
- Associates degree or logistics certification preferred but not required.
- Able to understand, read, write, and speak English proficiently.
- Must pass a pre-employment drug and alcohol test and background check.
- Authorized to work in the United States.
- Must possess a valid driver’s license.
Work Environment
- Full-time position based in Pasadena, TX, with a minimum expectation of 40 hours per week.
- Required to stand and walk for significant portions of the shift.
- Ability and willingness to lift objects weighing up to 50 lbs., walk, climb, reach, kneel, crawl, and balance.
- Must be able to use hands for assembly and tool usage.
- Must not have allergies or issues related to handling metals including aluminum, copper, bronze, and steel.
- Regularly exposed to moving mechanical parts, moderate noise, and metal particles.
- May be required to participate in company random or customer-specific drug and alcohol screening.
Benefits
- Competitive Pay
- Paid Time Off
- Medical / Dental / Vision
- 401k
- Employee Incentive Programs
- Employee Reimbursement Programs
About the company
Rotating Machinery Services (RMS Inc.) was established in 1998 with the vision to reinvent the concept of an aftermarket turbomachinery business. The goal was to provide turbomachinery operators with unparalleled service based on established relationships, solid engineering, and technical expertise—all backed by responsiveness in competitive prices and lead times. RMS’ commitment to quality penetrates every aspect of the organization and is the guiding force for all decision making. With an equal blend of cutting-edge technology, engineering experience, and the work of skilled craftspeople, RMS continuously delivers the best possible results to customers. RMS is a nimble organization with a collaborative culture of individuals who come to work every day with a desire to improve upon their craft and further the rotating machinery industry.