Shipping & Receiving Coordinator

About Red Dot Buildings

For more than 60 years, Red Dot Buildings has designed and manufactured custom-engineered metal buildings. Based in Athens, Texas, Red Dot delivers complex, customized structures for commercial, educational, athletic, government, worship, and specialty applications. From design and detailing through fabrication and erection management, Red Dot’s work is built on technical expertise, teamwork, attention to detail, and a commitment to quality.

Responsibilities

• Coordinate and monitor inbound and outbound truck traffic.
• Manage communication through MDS, Basecamp, carrier emails, and online carrier portals.
• Partner with the Shipping Manager to maintain shipping schedules and develop shipment plans.
• Assist with planning efficient delivery routes.
• Help secure and schedule outside carriers for outbound loads.
• Prepare, organize, and review driver paperwork.
• Review shipping documents to ensure they are complete and accurate.
• Investigate and help resolve shipping concerns, including lost or damaged materials.
• Work closely with the Receiving Supervisor and receiving team to coordinate inbound shipments.
• Partner with the Loading Manager to track loading progress and maintain the loading schedule.
• Complete receiving paperwork, maintain documentation, and update applicable financial records.
• Coordinate with Purchasing to locate missing materials and ensure purchase orders are completed.
• Communicate with Project Management to coordinate delivery timing and confirm job sites are ready to receive materials.
• Track shipment-related concerns and escalate ongoing performance issues to management.

Requirements

• Previous experience in logistics, shipping, receiving, transportation, dispatch, or a related environment preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple shipments, schedules, and priorities simultaneously.
• Clear written and verbal communication skills.
• A collaborative approach to working with carriers, drivers, project managers, purchasing, loading, and receiving teams.
• Strong problem-solving skills and the ability to respond calmly when schedules or delivery needs change.
• Basic computer proficiency, including experience with Microsoft Excel.
• Experience with QuickBooks, shipping systems, carrier portals, or similar business software is beneficial.
• Familiarity with trucking, freight coordination, or construction-material deliveries is a plus.