Shipping & Receiving Coordinator

Summary

The Shipping & Receiving Coordinator assists in controlling all receiving activities to ensure products are received, moved, shipped, and stored accurately within the ERP system.

Essential Duties and Responsibilities

• Performs inbound receiving functions in the database and confirms receipt accuracy by following procedures for marking and tagging pallets before inbound stock is put away and processes are carried out.
• Works closely with the purchasing department. Liaison on any inquiries, having the ability to answer calls, track/handle orders in a timely manner.
• Communicates effectively to the inventory team regarding inventory inquiries that may result in lot verifications, damages, as well as missing product that may hinder shipments.
• Maintains attention to detail. Utilizes and processes inbound shipments within the ERP system to validate data.
• Aids in the management of the Quarantine area inventory by working with Product Managers and QA departments.
• Manages the upkeep on Receiving, RMA, and RTV files consistent with company guidelines and audit verifications.
• Cycles counts material in various warehouses and locations for accuracy, posts totals to inventory records, and resolves discrepancies.
• Aids in preparing the warehouse for the year-end physical inventory.
• Collaborates with QA, Customer Service, and Product Management to process customer and vendor returns.
• Solves inventory discrepancies such as lot numbers, quantities, bin locations, etc. as reported by warehouse Material Handlers or other warehouse personnel.
• Backs up for shipping- logging and assigning orders to warehouse personnel.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 1 - 3 years of experience in shipping, receiving, or warehouse operations in a distribution or manufacturing environment.
• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Advanced skills in Microsoft Office (Word, Excel).
• Familiarity or general aptitude for ERP/Warehouse/Inventory tracking systems is preferred.

Work Conditions & Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to lift up to 55lbs.
• Work environment is normally in an office setting. Must be able to make frequent rounds in a warehouse environment.
• Ability to view a computer screen and type for extended hours.
• Ability to sit and stand for extended periods of time.
• Ability to stand for extended periods of time.
• Must be able to wear any required PPE such as scrubs, hair net, lab coat, and facemask.
• Ability to work in a packaging area with a moderate powder substance in the air with or without a respirator.
• Ability to work above shoulders.
• Other physical requirements include frequent squatting, bending, twisting, and bi-lateral wrist movement.
• Ability to work around a variety of different smells and aromas.
• Ability to adjust work schedule as business needs require.

Quality/Safety Responsibilities

• All Prinova employees are required to ensure compliance standards with food safety, food defense, and food quality (FDA, ILDPH, FSMA, and BRC).
• It is the responsibility of each employee to comply with occupational safety and health standards issued under OSHA and to follow all rules, regulations, and procedures established by the Company to ensure that their actions do not impact the health and safety of themselves or others.