Shipping and Receiving Coordinator

About the Role

Under immediate supervision, the Administrative Assistant provides coordination and support for the operations of the team. This position includes a high volume of data entry and interfaces frequently with peers, managers, and occasionally with customers. Ensure all tasks comply with applicable Federal, State, and Local Department of Transportation regulations, as well as company policies, practices, and procedures.

Responsibilities

• Provide coordination and support for daily operations of the facility, including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone, answer, and reroute all incoming calls
• Manage the life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels – printing, CC scanning, mailing to customers, and states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates, including Transportation, Supplies, or Demurrage charges once waste and documentation arrive at the facility
• Perform office administrative tasks: maintain electronic and paper files, rosters, contact lists; update files, reports, spreadsheets, and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management

Qualifications

Basic Required Qualifications:

• High school diploma or GED
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook
• Ability to create simple spreadsheets with formulas
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal, with the ability to create clear and concise memos and letters

Preferred Qualifications:

• Associate’s degree
• 2+ years of experience in an administrative role in an office setting
• Proficiency using Windows-based software platforms
• Knowledge of RCRA, DOT, and Hazmat regulations

Benefits

• Comprehensive benefits package includes paid time off, health, dental, vision, life insurance, tuition reimbursement, and paid volunteering
• Participation in an employer-sponsored 401(k) plan, commencing no later than January 1, 2027
• Union-represented employees’ benefits are outlined in their collective bargaining agreement

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.