Shipping and Receiving Coordinator

The Shipping and Receiving Coordinator provides coordination and support for the efficient operations of the Service Center. This position includes a high volume of data entry and interfaces frequently with peers and managers, as well as occasionally with customers.

About the role

• Place 24-hour advance notice calls to customers within assigned territories to inform them about next-day service.
• Inform Client Services or Dispatchers of order changes.
• Verify outgoing shipments of supplies, equipment and materials.
• Identifies materials received and completes appropriate paperwork.
• Create and edit reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
• Prepares necessary manifest and land disposal restriction forms and maintains associated filing systems.
• Compiles and enters data and reports to manage the logs and operational efficiency.
• Performs other reasonably related tasks as assigned by management.

Responsibilities

• Obtain 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data.
• Manage inventory and orders office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals.
• Review Drivers’ data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations.
• Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
• Creates and edits reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Maintains electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.

Requirements

• High School diploma or General Educational Development (GED) required.
• 1+ years of experience providing administrative support.
• Examples of this include payroll entry, generating reports, or bookkeeping/accounting experience.

Qualifications

• Experience using Salesforce, Preview, SPAK, and Steriwise, or similar systems, preferred.
• Experience with CORE and Intelligent Document Processing (IDP) is a plus.
• Experience in administrative tasks and office management is preferred.
• Experience in hazardous waste management is preferred.
• Understanding of the waste management industry is a plus.
• Ability to interact with customers and manage SLAs and relationships preferred.
• Intermediate skills in Microsoft Excel is preferred.
• Attention to detail in work tasks and documentation is preferred.

Skills

• Intermediate skills in Microsoft Excel.
• Attention to detail in work tasks and documentation.

Benefits

• Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more.
• Starting pay range $21.00 - $23.00.

Pay and benefits

• We are an Equal Opportunity Employer!