Sheriff's Records Specialist Level I/II

About the role

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 2/13/26, 4/10/26, 6/12/26, 8/14/26, 10/9/26, 12/11/26.

Responsibilities

• Perform a range of specialized technical clerical support duties in relation to law enforcement, including criminal records, warrants, civil process, and inmate booking and processing.
• Vary in actual duties performed depending on the needs of the specific division assigned.

Requirements

• Type at a rate of not less than 25 net words per minute from clear copy.
• One year of experience as an Office Assistant (Level II) in Sacramento County service.
• Two years of general clerical experience.

Qualifications

• Full-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
• Unofficial transcripts are acceptable for educational requirements.
• Criminal History and Background Check: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department.
• Willingness to work irregular hours (shifts), holidays, and weekends.
• May be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division that may have contact with inmates.

Skills

• Knowledge of Office practices and procedures.
• Laws and court forms and reports.
• Legal terminology for law enforcement, judicial work, and clerical procedures.
• Clerical, law enforcement, and court record keeping procedures.
• Modern office equipment and technology.
• English grammar, spelling, and usage.
• Customer service principles and practices.
• Basic math and accounting.
• Time management and multi-tasking capabilities.
• Specialized computer functions / programs.
• Telephone equipment and radio/telephone.

Benefits

Not specified.

Pay

• Level 1 - $3,767.10 - $4,577.92/month
• Level 2 - $4,228.17 - $5,139.96/month

Schedule

Incumbents must be willing to work irregular hours (shifts), holidays, and weekends.

Employment Qualifications

• Minimum Qualifications: Type at a rate of not less than 25 net words per minute from clear copy, AND either one year of experience as an Office Assistant (Level II) in Sacramento County service, or two years of general clerical experience.
• Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
• Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination.
• Unofficial transcripts are acceptable for educational requirements.
• For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the final filing or cut-off date listed in this notice.

Special Requirements

• Criminal History and Background Check: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department.
• Probationary Period: The probationary period for this classification is six (6) months.