Senior Representative - Accounts Payable

Position Summary

The Accounts Payable lead will be highly experienced, and detail oriented working in a high volume, fast-paced environment supporting multiple healthcare locations. This role is responsible for supporting accounts payable staff, facilitating customer service, ensuring accuracy, compliance, and efficiency. The ideal candidate will bring deep expertise in healthcare AP processes and a commitment to process optimization.

Essential Functions

• Team leadership: train and mentor AP Rep staff on AP systems and protocols, support invoice coding to the general ledger and provide guidance on issue resolution.
• Ensure daily operations and processing deadlines are met. Serve as a subject matter expert, providing clear expectations and using standardized process with AP staff to ensure accuracy, consistency and best-in class service delivery.
• Reconcile vendor statements and resolve complex discrepancies. Collaborate with healthcare staff and procurement department.
• Prepare and analyze AP aging reports, RNI support with monthly meetings, and month-end accruals. Streamline processes, identify bottlenecks and assist in implementing or upgrading systems or policies.
• Performs additional tasks or projects as assigned. Manages workload and ensures efficient operations by utilizing corporate, regional, departmental and regulatory policies and procedures while making independent decisions and ensures adherence to those policies.

Minimum Qualifications

• High school diploma or GED required.
• Requires proficiency typically attained with equivalent combination of education and experience of 5-7 years in accounting, finance, accounts payable, accounts receivable or related field within a large organization.
• Strong working knowledge of mathematics and general office procedures required.
• Must have professional computer proficiency with a working knowledge of various desktop software including high proficiency in Microsoft Excel and proficiency with 10-key calculator.
• Exceptional attention to detail, problem-solving ability, and communication skills.
• The individual is expected to maintain a calm and professional demeanor, work independently and be able to maintain highly confidential data.
• Highly effective communication and organizational skills are essential.

Preferred Qualifications

• Associate’s degree in accounting, finance or business preferred; document management, file creation and accounts payable experience preferred;
• Healthcare experience preferred;
• Working knowledge of Envi procurement software and Oracle software accounts payable module is highly preferred.

Physical Demands/Environment Factors

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel.