Senior Accounts Receivable Coordinator

Work Setting: Remote

About the role

Hazen and Sawyer is an employee-owned company specializing in planning, design, and construction oversight of environmental infrastructure for water, wastewater, and stormwater management. Founded in 1951, we foster a work environment low on bureaucracy and high in creativity, with over 2,400 employees across 90+ offices in the United States, Latin America, Canada, and the UK. A flexible hybrid work schedule supports today's busy professionals.

Responsibilities

• Apply cash receipts (from checks and wires) in Deltek Vantagepoint.
• Assist in processing subconsultant payables weekly (and as needed) – comparing payments invoiced against payment received for pay-when-paid subconsultants, as well as regular subconsultants.
• Ensure all new subconsultants complete W-9 and ACH enrollment forms.
• Deposit checks into bank website.
• Initiate various A/R reports on a monthly and quarterly basis, and as requested.
• Complete affidavits as needed.
• Assist with conversion to EFT remittance (from Clients) and payments (to Vendors).
• Effectively communicate and resolve issues arising from misapplied cash receipts, subconsultant payment issues, project manager’s and other inquiries regarding the status of our Accounts Receivable and consultant payments.
• Maintain historical records.
• Respond to inquiries regarding status of payments received and consultant payments.
• Assist with collections.
• Special projects and other duties as position evolves.

Requirements

• Associate degree or higher in Finance, Accounting, or business is preferred, with 3-5 years’ experience at a professional consulting firm working in accounts receivables.
• Strong computer skills in MS Office and Windows applications required.
• Experience with Deltek Vantagepoint is preferred.
• Excellent verbal and written communication with internal staff and external clients and vendors.
• Ability to multi-task, work collaboratively as well as independently in a fast-paced, deadline-driven environment.
• Well organized, detail-oriented, and a skilled problem solver.
• Proficient in working with numbers in large volumes.
• Reliable, flexible, and able to work occasional overtime if required, i.e., during month-end closing.

Benefits

• Comprehensive health benefits (medical, dental, vision, and prescription plans).
• Pre-tax flexible spending plans for medical, dependent care, and transportation.
• Short and long-term disability, and employer-paid life insurance.
• Paid holidays, floating holidays, and paid time off (PTO).
• Employer-contributed 401(k) plan and additional financial planning support.
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships.

Pay

Starting pay range for this position depends on skills, experience, education, and geographical location.