Senior Proposal Coordinator/Marketing Specialist

About the role

The Senior Proposal Coordinator / Marketing Specialist leads the development of Statements of Qualifications (SOQs), proposals, and related marketing materials across all CTI offices. This role is responsible for managing the full proposal lifecycle while working closely with technical staff, leadership, and business development teams.

Responsibilities

• Proposal & SOQ Development: Prepares SOQs and proposals for municipal, state, and private clients. Reviews RFQs/RFPs, coordinates content, drafts and edits narratives, and assembles final submittals. Ensures submissions align with client requirements, CTI’s qualifications, and brand standards.
• Cross-Office Coordination: Supports all CTI offices, gathers resumes, project descriptions, and technical content from project managers, engineers, and the marketing team. Maintains consistency across offices and service areas.
• Content Management & Quality Control: Maintains and updates proposal-related content, including resumes, project sheets, boilerplate language, and graphics. Ensures accuracy, clarity, and consistency, and performs thorough quality control reviews before submission.
• Marketing Support: Assists with broader marketing efforts such as qualifications packages, presentations, and occasional website or collateral updates related to firm experience and services. May assist with developing standard templates, processes, and SOPs for proposal development.
• Scheduling & Deadline Management: Manages multiple deadlines, develops proposal schedules, facilitates kickoff meetings, and ensures internal reviews are completed on time. Keeps teams on track and anticipates bottlenecks.

Requirements

• Bachelor’s degree in marketing, communications, journalism, or a related field
• Minimum of 2 years of experience in proposal coordination or marketing within an A/E/C or professional services firm
• Demonstrated experience producing SOQs and proposals for public-sector clients
• Strong writing, editing, and proofreading skills
• Advanced proficiency in the Adobe Creative Suite, specifically InDesign
• Ability to manage multiple proposals simultaneously under tight deadlines
• Strong organizational skills and attention to detail
• Comfortable working with senior technical staff and leadership

Qualifications

The firm is an Equal Employment Opportunity employer and offers an outstanding benefits package.

• Medical & Dental insurance
• Accrued paid time off & 9 paid holidays
• 401(k) with match and no vesting schedule
• Health savings account
• Basic life insurance/short-term & long-term disability coverage at no cost to the employee
• Bonus program and stock investment options
• Flexible hours and work schedule
• Tuition assistance
• Professional development opportunities

Benefits

CTI Engineers has been providing practical, but innovative, solutions to engineering challenges using nature’s inspiration to enhance and protect the natural world since 1991.