Senior Physician-Provider Recruiter & Talent Advisor

Core Duties and Responsibilities

• Facilitates Physician/Provider Recruitment & Retention:
  • Participates in and coordinates the physician/provider recruitment interview and selection process.
    • Utilizes behavioral based interviewing process for all candidates that target and select candidates who possess the values and meet the expectations set forth for employees.
  • Advises appropriate search chairs, department chairs and other individuals to develop the recruitment process and the selection process to facilitate selection of the most appropriate candidate.
  • Develops recruitment and retention strategies to achieve required staffing levels.
  • Develops recruitment strategies, practices, and processes that focus on the candidate experience.
  • Develops in conjunction with the Marketing department, branding, social media, and advertising efforts to support physician/provider recruitment.
  • Develops specific recruiting plans and promotes vacancies through branding and marketing efforts and materials.
  • Captures and completes required processes including credentialing, sanction searches, references, visa applications, and benefit reviews.
  • Affirms and assists in completing and reporting monthly and as needed turnover and vacancy reports.
• Works with physician/provider department leadership to develop job descriptions for each position.
• Reviews benefits and compensation package with prospective candidates.
• Develops and completes exit interviews with departing physicians/provider.
• Analyzes exit interview feedback and makes recommendations for improvement.

Facilitates Onboarding for Physician/Provider Recruitment

• Serves as a key partner responsible for onboarding and orientation activities of new clinical faculty/provider.
• Collaborates with clinical departments, medical staff affairs, provider enrollment and other appropriate departments to ensure a timely and efficient onboarding experience for all new faculty/provider.
• Serves as primary liaison for new clinical faculty/provider.
• Establishes and maintains engagement with new faculty/provider from date of signed offer letter through first year of employment.
• Liaison with department administrator/chairperson, medical staff affairs, provider enrollment and benefits enrollment regarding issues of concern.
• Develops and delivers welcome packet to each new clinical faculty/provider to include UHA professional services agreement and instructions on various documents to be returned including state licensure.
• Assists faculty/provider in completing appropriate items.
• Has primary responsibility for managing the process to ensure a timely return of accurate and complete information.
• Is responsible for notifying the faculty/provider member’s home department if start dates need to be delayed.
• Participates in regular departmental contact group meetings.
• Coordinates, trains and provides staff support in the implementation of faculty/provider onboarding program for clinical departments.
• Maintains oversight of the onboarding process of each new recruit ensuring that all requirements are met in order to maintain flow of onboarding progression in a timely fashion.
• Assists in resolving issues related to areas of delinquency.
• Assists new faculty/provider to attain compliance with WV or appropriate state medical licenses, hospital credentialing and other check list items.
• Provides weekly reports to all Department Administrators and Chairs regarding status of new faculty/provider.
• Assists in coordination of IT, as it relates to new clinical faculty/provider hires.
• Assists and manages employee health and EPIC training schedules for new clinical faculty.
• Initiates payments (when appropriate) of signing bonuses when specific onboarding milestones are achieved.
• Supports relocation process; realtors, community and school tours and other community organizations as needed.
• Facilitates interaction with spouses/significant others and Dual Career office and other potential employment contacts.
• Explores and evaluates professional trends and issues in physician/provider onboarding and integrating changes into onboarding process as needed.

Facilitates Workforce Planning Efforts and Initiatives

• Provides data and reporting for current state analysis.
• Reviews gap analysis and determines action plans to close the gaps.
• Facilitates change requirements.
• Implements and monitors action plans.
• Collaborates in coordinating expansion and integration activities.

Directs Day-to-Day Responsibilities of Physician Recruitment Coordinators

• Assists in the development, administration, and support of Physician/Provider Recruitment related HRIS and Applicant Tracking System (ATS) projects as applicable.