Senior Payroll Specialist

About the role

Join our team as a Senior Payroll Specialist and play a critical role in ensuring the accurate and timely delivery of payroll for approximately 4,300 employees across multiple states. Reporting to the Payroll Supervisor, you will support union and non-union, salaried and hourly employee groups while helping maintain payroll compliance, data integrity, and exceptional service for employees and managers.

Responsibilities

• Compile and analyze time and attendance data; maintain all related reports and supporting documentation
• Identify and resolve timekeeping discrepancies (e.g., missed punches) and partner with HR and managers to ensure accurate recording of PTO, holidays, and other pay codes
• Respond to employee and manager inquiries related to payroll and timekeeping
• Generate and distribute compliance reports, including timecard approval tracking
• Prepare repayment agreements related to retroactive pay adjustments and coordinate required approvals and signatures
• Review and clear payroll notifications during test runs to ensure accurate final payroll processing
• Audit payroll runs to confirm accurate earnings updates for tax reporting and W-2 compliance
• Ensure adherence to internal controls, SOX requirements, and federal, state, and local regulations
• Maintain payroll records in accordance with company policies and legal requirements
• Process garnishments and wage assignments accurately and timely
• Manage and resolve service tickets within established SLAs, including pay corrections, issue resolution, and employee support
• All other duties as assigned or duties, responsibilities, and activities may change at any time with or without notice

Requirements

• Associate degree required; Bachelor’s degree preferred
• Minimum of 5 years of advanced payroll processing experience (hourly and salaried) in a similarly sized, multi-state organization
• Strong knowledge of multi-state payroll, including state and local tax regulations
• Experience with Workforce Software (Time & Attendance and Advanced Scheduling) preferred
• Experience with SAP Employee Central Payroll preferred
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred

Skills

• Excellent customer service and communication skills, with the ability to interact effectively at all levels of the organization
• Strong attention to detail and commitment to accuracy
• Demonstrated ability to diagnose and solve problems independently

Pay

$28.90 - $43.34 an hour. A starting salary higher than $28.90 an hour is based on a level of experience and education that significantly exceeds the minimum requirements.

Benefits

• Medical, dental, and vision insurance programs
• Flexible spending accounts
• 401K plans with employer-matching contributions
• Tuition reimbursement
• Paid vacation, sick, and holidays