Senior Payroll Specialist

About the role

Join our global Payroll Team as a Senior Payroll Specialist based in Austin. You'll be responsible for managing end-to-end payroll cycles, ensuring accurate and timely processing, and providing cross-functional support.

Responsibilities

• Manage end-to-end payroll cycles: Execute daily, weekly, monthly, annual, and ad-hoc payroll tasks to ensure timely processing ahead of strict deadlines, with a primary focus on US payrolls.
• Data integrity & submission: Take full ownership of compiling, double-checking, and submitting accurate payroll inputs to third-party providers, ensuring payroll outputs perfectly balance with source inputs.
• Reporting & GL management: Generate and review critical payroll outputs, including pre- and post-payroll journals, General Ledger (GL) files, and custom ad-hoc reports.
• Documentation: Maintain meticulous historical payroll files and comprehensive audit trails for all processed cycles.
• Vendor management: Partner with third-party payroll vendors and tax advisors to maximize accuracy, minimize errors, and drive processing efficiencies.
• Cross-functional support: Collaborate with the wider Payroll team and the Senior Payroll Lead to provide transaction support and cross-train across different regions to ensure team redundancy.
• Query resolution: Manage first- and second-line payroll inquiries from employees, internal teams, and external providers, ensuring strict adherence to established Service Level Agreements (SLAs).
• Regulatory compliance: Ensure absolute compliance across all allocated locations with international, federal, state, and local payroll tax laws.
• Audit support: Lead internal audit preparations and directly respond to regulatory agency inquiries and notices.
• Subject Matter Expertise: Maintain up-to-date knowledge of changing global payroll regulations and compliance standards, serving as a regional expert for the organization.
• Continuous improvement: Drive efficiencies in current workflows and contribute to implementing new processes.
• Strategic input: Contribute actionable insights toward team goals, KPIs, operational efficiencies, and the future scaling of the global payroll function.

Qualifications

• A minimum of 3+ years of direct, hands-on experience handling end-to-end in-house payroll (including inputs, validations, corrections, and reconciliations) within a high-growth, product-led, or technology company.
• 3+ years of hands-on experience utilizing Workday Payroll, specifically for running payroll cycles, inputs, data validation, system troubleshooting, internal audits, and supporting implementations or upgrades.
• Prior experience processing complex U.S. multi-state payrolls, with a deep understanding of federal, state, and local tax regulations.
• Advanced proficiency in Microsoft Excel (including pivot tables, data validation, formulas, charts, and large data sets) along with a strong aptitude for mastering new payroll software quickly.
• Demonstrated capability to navigate ambiguity, thrive in fast-paced environments, and independently develop innovative solutions amid shifting priorities.

Nice to haves

• Familiarity with international payroll processing outside the U.S., particularly in regions like Mexico, Brazil, Europe, or Canada.
• Prior experience within a fintech, SaaS, or international public tech environment (e.g., NASDAQ-listed companies).
• Certified Payroll Professional (CPP) or equivalent payroll certification.

Benefits

Find out more about our benefits in our Austin location. For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive. We're proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

Pay

$77-$105k base which is dependent on various factors.

Schedule

Not specified.