Senior Payroll Specialist

Job Summary

Responsible for processing biweekly payroll, auditing payroll data, calculating adjustments, maintaining payroll records, and preparing payroll-related reports. Serves as backup support for salaried and Canadian payroll processing.

Job Scope

This position consists of work assignments with occasional variations. Requires the ability to meet deadlines while maintaining a high level of accuracy and confidentiality. Requires strong problem-solving and conflict-resolution skills. Works under moderate supervision with established procedures and guidelines.

Requirements

• Application must be filled out completely by the applicant.
• Pass a pre-employment drug screen.
• Meet all the required essential job skills/experience.

Required Essential Job Skills/Experience

• Minimum of five years of payroll processing experience preferred.
• Excellent data entry, 10-key, and mathematical skills.
• Proficient in Microsoft Excel and other business software applications.
• Ability to maintain confidentiality.
• Ability to communicate effectively with a diverse workforce.
• Ability to prioritize and meet deadlines.
• Detail oriented, organized, and capable of working independently.
• Knowledge of payroll compliance requirements, wage and hour regulations, and payroll tax practices.

Required Essential Job Functions/Duties

• Payroll Processing: Perform end-to-end processing of multi-state biweekly payroll for hourly employees.
• Compliance & Tax Management: Ensure accurate calculation and withholding of federal, state, and local taxes, as well as voluntary and involuntary deductions (e.g., medical benefits, 401(k), court-ordered garnishments).
• System Maintenance: Manage, update, and troubleshoot employee data within the payroll system, including rate changes, new hire setups, terminations, and department transfers.
• Auditing and Reconciliation: Conduct routine pre- and post-payroll audits to verify hours, rate changes, and retro-pay calculations.
• Employee Support: Serve as the primary point of contact for payroll inquiries, resolve discrepancies promptly, and explain payroll deductions and tax-related matters in a professional and customer-focused manner.
• Reporting: Generate payroll, labor distribution, attendance, and related reports for management, Accounting, and Human Resources.
• Other duties: Perform other duties and special projects as assigned by the payroll manager.

Desirable Job Skills/Experience

• Experience with an automated time collection system.
• Experience processing multi-union and multi-state payrolls for organizations with 250+ employees.
• Experience with Dayforce/Ceridian and DOS systems preferred.
• Strong written and verbal communication skills with the ability to communicate professionally via email, telephone, and in person.
• Familiarity with garnishment administration and payroll reporting requirements.

Benefits

• Medical, Dental, and Vision insurance plans.
• Paid holidays and paid time off.
• Life insurance and short-term disability insurance.
• 401(k) and Profit Sharing Plan.

Pay & Schedule

• Pay Rate: $24.00-$31.00 per hour.
• Hours of Work: 8:00 am to 4:30 pm
• Location: 27402 72nd Ave S. Kent, WA 98032

Physical Requirements

This position requires the following in an 8-hour workday:

• Standing: 1 to 1 ½ hours at one time, up to 2 hours total.
• Walking: 10 minutes at one time, up to 2 hours total.
• Sitting: 1 hour at one time, 4-5 hours total.

Lifting/Carrying:

• Up to 5 lbs: Frequently (34-66%)
• 6-10 lbs: Occasionally (1-33%)
• 11-20 lbs: Occasionally (1-33%)
• 21-25 lbs: Occasionally (1-33%)
• 26-50 lbs: Occasionally (1-33%)
• 51-100 lbs: Never

Repetitive use of hands: Simply Grasping: Yes, Fine Manipulating: Yes

Worker Positions:

• Climbing: Occasionally (1-33%)
• Bending: Occasionally (1-34%)
• Stooping: Occasionally (1-34%)
• Crouching: Occasionally (1-34%)
• Reaching: Occasionally (34-66%)

Sensory Requirements: Talking and/or Hearing: Yes; Seeing: Acuity, Depth Perception, Field of Vision, Accommodation: Yes

Environmental Conditions

• Physical Surroundings: Inside (75% of time)

No significant exposure to cold, heat, wet, humidity, noise, vibration, hazards, fumes, odors, toxic conditions, dust, or poor ventilation.