Senior Office Assistant (Automated Systems), Probationary (Pupil Personnel Services Department)

Under general supervision of the Director of Pupil Personnel Services (PPS), the incumbent performs a wide variety of advanced-level tasks providing office support to administrative or professional staff. This position requires a full range of skills in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis.

Responsibilities

• Support and enhance office operations through streamlined administrative assistance.
• Compose documents, reports, or correspondence as directed, including those of a confidential nature.
• Maintain filing systems with accurate and complete records and files.
• Serve as point of contact for information and assist district personnel.
• Create and manage multiple forms of data through various media and programs, including uploads to platforms and reporting systems/databases.
• Assemble materials for analysis and preparation of reports; prepare drafts of reports.
• Maintain calendar and screen incoming calls.
• Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.).
• Perform other duties specific to office assignment.

Requirements

• Currently holds the permanent title of Sr. Office Assistant (Automated Systems) or reachable on the Westchester Civil Service List.
• Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports, or other documents.

Substitution: Satisfactory completion of 30 credits at a recognized college or university, or equivalent course hours from an approved institution or office software manufacturer (e.g., Microsoft), may substitute for one (1) year of general office/clerical experience and one (1) year of specialized experience using computer applications. Completion of 6 credits in word processing coursework may substitute for an additional one (1) year of specialized experience. All coursework must be verified by official transcript.

Skills

• Good knowledge of office procedures, equipment, and business English.
• Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts, and file storage.
• Ability to utilize word processing equipment to produce neat, accurate copy conforming with standard English usage.
• Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute.
• Ability to operate office machines.
• Ability to effectively use computer applications such as spreadsheets, word processing, calendar, email, and database software.
• Ability to perform simple arithmetic computations.
• Ability to comprehend written material and carry out complex verbal and written directions.
• Ability to maintain complex records and files.
• Ability to get along well with others.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position.
• Thoroughness, good judgment and discretion, dependability, tact, courtesy, and initiative.
• Physical condition commensurate with the duties of the position.

Pay

$50,000 - $65,000