Office Assistant (Automated Systems) - 11 month, Probationary (HS/MS)

About the role

There is an immediate vacancy for a full-time secretarial support person shared between the Main Office of Eastchester Middle School and the Guidance Office of the Eastchester High School. The position follows Civil Service guidelines in the job title Office Assistant (Automated Systems). In order to be considered, candidates must hold the civil service title Office Assistant (Automated Systems) or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources.

Qualifications

• Outstanding interpersonal skills: This position interfaces directly with students, teachers, other school personnel, parents and the general public. It requires the ability to deal effectively with people – in person and on the telephone – and to work well under pressure. Candidates must be responsible and dependable, self-starters, with good judgment, possess a strong work ethic and be able to maintain confidentiality.
• Excellent organizational skills: The position requires someone who can handle multiple simultaneous tasks expediently and with accuracy. Attention to details is eminent.
• Superior technical skills: Competence, combining speed and accuracy, in the use of office technology, particularly, Google Suite, Microsoft Word, Excel, PowerPoint, E-School and Infinite Campus. Knowledge of IEP Direct preferred.

Responsibilities

• Provide clerical and administrative support to the Middle School Attendance Office and High School Guidance Office.
• Utilize Microsoft Office, Google Workspace, Infinite Campus, and other automated applications to prepare correspondence, reports, forms, and maintain records.
• Maintain accurate and confidential electronic and paper files, records, and databases in accordance with district policies.
• Assist students, parents, staff, and the public by providing information, responding to inquiries, directing visitors, and answering and routing telephone calls.
• Receive, screen, and distribute incoming mail and prepare outgoing correspondence and mailings.
• Schedule appointments, meetings, workshops, and other events, and prepare related materials as needed.
• Review forms and applications for completeness and process them in accordance with established procedures.
• Compile and retrieve information for reports, correspondence, and administrative requests.
• Maintain attendance and guidance records, including student files, in compliance with district procedures and confidentiality requirements.
• Coordinate office operations, order supplies, assist with technology/software distribution, and support departmental projects as assigned.
• Assist other office personnel and perform related clerical duties as assigned by the supervisor.
• Perform other duties and responsibilities as assigned in support of the Middle School Main Office and High School Guidance Office.

Pay

Salary: $41,653-$64,596

Schedule

Type: 11 month, probationary position
Hours: 7:30 A.M. – 3:30 P.M.