Senior Office Assistant (Automated Systems), Probationary - Pupil Personnel Services Department

Immediate vacancy for a full-time secretarial support person for the Pupil Personnel Services Department. This is a 12-month probationary position following Civil Service guidelines.

Requirements

• Hold the civil service title Senior Office Assistant – Automated Systems or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources.
• Outstanding interpersonal skills: ability to interface effectively with students, teachers, other school personnel, parents, and the general public—both in person and on the telephone—while working well under pressure.
• Excellent organizational skills: ability to handle multiple simultaneous tasks expediently and accurately, with strong attention to detail.
• Superior technical skills: proficiency in Google Workspace, Microsoft Word, Excel, PowerPoint, and Infinite Campus, combining speed and accuracy.
• NYSED Fingerprint Clearance.

Responsibilities

• Provide clerical and office support services to the administrative staff of the Pupil Personnel Services Department, including:
  • Maintaining calendars and coordinating meetings.
  • Screening incoming telephone calls and walk-ins.
  • Opening, screening, and routing incoming mail.
  • Assisting parents, staff, and students with needs pertaining to Pupil Personnel Services.
• Utilize automated systems (Microsoft Office Suite, Google Workspace, and Infinite Campus) to produce correspondence, forms, reports, and other departmental data.
• Set up and maintain automated and manual filing systems.
• Maintain confidential records and files for reports, correspondence, and inquiry responses.
• Handle inquiries from District personnel.
• Coordinate staff development meetings, workshops, and other training sessions.
• Coordinate, set up, and prepare documents for CSE/504 meetings.
• Prepare mailings to parents and schools.
• Input IEP and 504 Accommodation Plans.
• Manage the IEP direct student information system.
• Track compliance dates required by the Individuals with Disabilities Education Act (IDEA) and NYS Education Department.
• Act as liaison with technology for software distribution as required.
• Follow district policy on purging student records.
• Complete requisitions for materials, supplies, and student technology devices.
• Perform other related duties as directed by the PPS Department.

Schedule

• 12-month probationary position.
• Hours: 7:30 AM – 3:30 PM or 8:00 AM – 4:00 PM.
• 35-hour workweek, 7 hours per day.

Pay

Salary range: $49,375–$58,065, depending upon experience.

Benefits

Benefits are consistent with the CSEA contract.