Administrative Services Assistant (Office Automation)

About the role

The position involves providing administrative support services, including composing correspondence, preparing reports, advising employees, maintaining office files, performing front desk duties, managing vehicle schedules, and coordinating facility maintenance.

Responsibilities

• Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Prepare a variety of recurring and special reports, compiling data and obtaining required information.
• Advise employees on all procedural and administrative functions related to reports.
• Maintain office files, records, logs, and manuals in accordance with specified file systems and office needs.
• Perform front desk duties such as screening visitors and accepting phone calls.
• Receive and review incoming mail and determine if it is appropriate to call to the attention of a supervisor or to redirect other organizational entities.
• Disseminate mail (hand-delivered mail, packages, supplies, etc.).
• Conduct inventories of supplies to ascertain stock and reorder levels for offices.
• Aids with purchasing actions of routine office supplies and general office requirements.
• Obtain missing or corrected data from supporting documents, operating instructions, or supervisor.
• Documents include precise specifications and requirements.
• Aids with government owned vehicles, to include scheduling for maintenance, repairs and registration of government vehicles assigned to the district in a timely manner.
• Cookes and manages facility maintenance requests to ensure timely resolution of issues.

  Requirements

  • Must be a United States Citizen or National.
  • Pre-employment security investigation and background check which includes a drug screening.
  • May be required to complete a one-year probationary period.
  • Registration is required for males born on, or after, December 31st 1959.
  • Must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.
  • An email will be sent with additional information after you submit your application.
  • You will have 48 hours from the closing date of this announcement to complete the assessment.
  • To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.
  • For GS-05 level positions only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.
  • One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
  • Two full academic years of study (60 semester hours) beyond the second year is equivalent to 1 year of specialized experience.
  • To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.
  • You must provide proof of eligibility to receive selection priority.
  • See the Required Documents section for important notes about what must be included in your resume.
  • After you submit your application, you will receive notification indicated whether or not the USA Hire assessment is required.
  • You will have 48 hours from the closing date of this announcement to complete the assessment which is part of your application.
  • All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.
  • Foreign education: Education completed in foreign colleges or universities may be used to meet the requirements.
  • If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency.
  • All documentation must be in English or include an English translation.
  • Payment of relocation expenses will not be authorize.
  • The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.
  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
  • Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate.
  • Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly.
  • Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
  • EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.
  • More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.
  • Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
  • If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
  • Failure to disclose this information could result in disciplinary action including removal from Federal Service.
  • Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.