Office Assistant (Automated Systems) - 12 Month

Immediate vacancy for a full-time support assistant for the High School Main Office. This is a 12-month, probationary position following Civil Service guidelines.

Responsibilities

• Provide clerical and office support services to the administrative staff of the Main Office, including but not limited to:
  • Maintaining calendar, coordinating meetings
  • Screening incoming telephone calls and walk-ins
  • Opening, screening, and routing incoming mail to appropriate party
  • Assisting parents, staff, and students with needs pertaining to Guidance issues
• Utilize automated systems (i.e., Microsoft Office, Google Workspace, and Infinite Campus) to produce correspondence, forms, reports, and other departmental data
• Set up and maintain automated and manual filing systems
• Maintain confidential records and files for the Main Office as necessary, for reports, correspondence, inquiry responses, etc.
• Handle inquiries from District personnel
• Coordinate staff development meetings, workshops, and other training sessions
• Prepare mailings to parents/schools
• Act as liaison with technology for technology/software distribution as required
• Follow district policy on purging student records
• Perform other related duties, as directed by the Main Office
• Other assignments and responsibilities associated with and not limited to the Guidance Office and High School

Requirements

• Outstanding interpersonal skills: ability to interface directly with students, teachers, other school personnel, parents, and the general public; deal effectively with people in person and on the telephone; work well under pressure
• Excellent organizational skills: ability to handle multiple simultaneous tasks expediently and with accuracy; strong attention to detail
• Superior technical skills: competence, combining speed and accuracy, in the use of office technology, particularly Google Workspace, Microsoft Office, and Infinite Campus SIS
• Must be responsible, dependable, a self-starter, with good judgment, a strong work ethic, and the ability to maintain confidentiality
• Hold the civil service title Office Assistant – Automated Systems or be reachable on the corresponding list of eligibles for appointment by the Westchester County Department of Human Resources
• NYSED Fingerprint Clearance (SAVE Law: Effective July 1, 2001, Education Law 305(30), 3004-b, 3004-c, and 3035, as amended by Chapter 180 of the Laws of 2000, and Part 87 of the Commissioner's Regulations)

Schedule

• Hours: 7:30 A.M. – 3:30 P.M.
• Workweek: 35 hours, 7 hours per day

Pay

Salary: $45,441–$70,469 depending on experience

Benefits

Benefits in accordance with CSEA contract