Senior Grants Coordinator - Anesthesiology and Critical Care Medicine

SHIFT: Day (United States of America)

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About the role

The Departmental Research Administration team in Anesthesiology and Critical Care Medicine (CAA) is looking for a new Grants Coordinator to help expand the support for our research investigators and department, both in Pre- and Post-Award.

Responsibilities

• Pre-Award
  • Provide research-oriented project management and administrative, editorial, and financial support for CAA research faculty.
  • In conjunction with Principal Investigators and other staff in CAA, assist in the preparation and submission of grant applications.
  • Develop and control deadlines, budgets, and activities for grants-related projects, including Research Performance Progress Reports.
  • Develop and maintain biosketches, other support documents, and other grant-related documents.
• Post-Award
  • Meet regularly with RBA and PI to review all active accounts, preview the state of the portfolio prior to the meeting, and develop an agenda for discussion and action items, keeping in mind investigator, departmental, and institutional priorities.
  • Track staff and faculty salary support allocations as well as general spending.
  • Monitor effort maps against the funds that the department is receiving.
  • Collaborate with PIs as needed to understand Time and Effort reports so they can certify confidently for their grants.
  • Project manage subcontracting, invoice submission, PO creation, lab ordering, and troubleshoot invoice non-payment where necessary.
• Department
  • Serve as an information conduit between investigators, the Research Institute administrators, department leadership, and other external parties, sharing information and collecting and submitting materials as requested.
  • Manage internal funding Chairs, pilot funds, and divisional start-up funds.
  • Update and maintain internal reporting to leadership.
  • Take part in yearly department budget planning and effort allocation.
• Facilitation, coordination, and writing of grant submissions:
  • Read and understand grant proposal requirements and develop a plan for proposal completion, including systematically collecting components (e.g., biosketches, letters of support, facilities descriptions, personnel information); establishing timelines; creating/maintaining collaborative workspaces; and organizing meetings and conference calls.
  • Act as the point person throughout the grant proposal preparation process to communicate information to and from Principal Investigator, research team members, sponsor, sponsored projects office, and research business manager.
  • For electronic submissions, upload all documents in the correct format and ensure that all required elements are accurate and complete. Work closely with the sponsored projects office to see the proposal through to submission.
  • For paper submissions, compile all components and oversee sign-off, copying, collating, and mailing of all required documents.
  • Write all ‘non-science’ grant sections, including facilities and resource descriptions, human subjects protection, project management, data security, organizational capabilities, budget justifications, and draft letters of support.
  • Work with investigators to write grant-specific biosketches.
  • Complete enrollment tables, compile and format references and appendices.
  • Compile above sections along with sections written by investigative team members (including sub-sites), ensure uniform document formatting, and oversee review and editing of the entire document by the team.
  • Draft and review budgets with PI based on personnel and non-personnel costs; work with Research Business Administrator to format and formalize.
  • Maintain PI Other Support; ensure biosketches, facilities page, etc., are kept current.
  • Obtain needed documents from subcontractors; initiate agreements.
• Other duties:
  • Identify and/or follow up on funding opportunities on behalf of PIs or Center.
  • Assist in compiling annual grant reporting documents.
  • Other duties as assigned, but not to exceed 10% of effort.

Requirements

• Education Qualifications
  • Bachelor's Degree Required
  • Bachelor's Degree in business, public administration, or related area Preferred
• Experience Qualifications
  • At least three (3) years grant-related experience Required
  • At least five (5) years of grant-related experience Preferred
  • Previous experience submitting or coordinating large federal grant proposals (NIH, NSF) Preferred

Skills and Abilities

• Intermediate knowledge of key practices in research/grants and contracts administration including established statutes, regulations, decisions, directives, and procedures.
• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, presentation, and database software (Word, Excel, PowerPoint, Access).
• Excellent verbal and written communications skills.
• Excellent interpersonal skills.
• Strong critical thinking / problem-solving skills.
• Strong time management skills.
• Strong organizational skills.
• Ability to work independently with minimal supervision.
• Ability to gather, analyze, and make recommendations/decisions based on data.
• Ability to convey complex or technical information in an easy-to-understand manner.
• Ability to collaborate with stakeholders at all levels.
• Ability to be flexible and adaptable to change.

Pay

Salary Range: $62,900.00 - $80,200.00 Annually. Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.